Admin cum Front Office Executive Full Time

Looking for a Front Office Executive – HR & Admin with strong PMS (Hotsoft), advanced Excel skills, and hands-on experience in recruitment coordination, office administration, and front desk operations.

Key Responsibilities Front Office

• Manage front desk operations including greeting visitors, clients, and candidates
• Handle incoming calls, emails, and inquiries professionally
• Schedule appointments, meetings, and interview coordination
• Maintain visitor logs and reception records
• Ensure a clean, organized, and presentable reception area

Human Resources (HR)

• Handle end-to-end recruitment coordination (job postings, screening, interview scheduling, follow-ups)
• Assist in employee onboarding and induction process
• Maintain and update employee records and HR documentation
• Monitor and manage attendance, leave, and employee databases
• Support HR in policy implementation and compliance
• Prepare HR reports using Excel and maintain data accuracy
• Coordinate employee engagement and internal communication

Administration

• Oversee daily office administration and operations
• Manage office supplies, inventory, and vendor coordination
• Handle documentation, filing systems, and record maintenance
• Coordinate with different departments for smooth office functioning
• Support management with reports, presentations, and scheduling
• Ensure office discipline and professional environment
• Assiting general manager

Additional Responsibility: General Manager Support

• Assist the General Manager in daily operational and administrative tasks
• Coordinate meetings, prepare agendas, and record minutes (MoM)
• Manage the GM’s calendar, appointments, and follow-ups
• Prepare reports, presentations, and business documents (Excel & PowerPoint)
• Act as a point of coordination between the GM and departments
• Handle confidential information and correspondence on behalf of the GM
• Track tasks, deadlines, and ensure timely execution of instructions
• Support in internal communication and policy implementation

Requirements

• Proficiency in PMS (Property Management System), preferably Hotsoft
• Strong business communication skills (verbal & written)
• Fluent in English
• Advanced knowledge of Microsoft Excel (data handling, reports, tracking)
• Good working knowledge of Microsoft PowerPoint
• Basic knowledge of HR processes (recruitment, onboarding, attendance management)
• Strong organizational, multitasking, and coordination skills
• Professional appearance and customer-focused attitude
• Ability to handle confidential information with integrity

Preferred

• Experience in hospitality / hotel industry
• Prior experience in a similar HR & Admin / Front Office role
• Fresh graduates

Pay: ₹14,000.00 – ₹16,000.00 per month

Benefits:

• Food provided
• Paid sick time
• Provident Fund

Ability to commute/relocate:

• Kannur District, Kerala: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor’s (Preferred)

Language:

• English (Required)

Work Location: In person