Front Office Executive / Receptionist (Kannada & English Speaking) Full Time NEW

We’re Hiring: Front Office Executive / Receptionist

We are looking for a Front Office Executive / Receptionist who will be the face of our office and play a key role in creating a professional, welcoming, and well‑organized workplace.

🔍 Role Overview

As the first point of contact for visitors and employees, you will ensure seamless front‑desk operations while providing strong administrative and coordination support across the office.

📝 Key Responsibilities

Front Desk & Visitor Management

• Greet and assist visitors, clients, and employees with professionalism and warmth
• Manage visitor check‑in/check‑out in line with security protocols
• Handle incoming calls, emails, couriers, and mail
• Maintain a clean, organized, and presentable reception area
• Remain composed and professional during high‑traffic hours

Office Administration & Coordination

• Conduct daily office rounds and coordinate with housekeeping
• Schedule and coordinate meetings and meeting room readiness
• Perform data entry, record management, and document preparation
• Coordinate with vendors for office maintenance, supplies, and services
• Monitor and reorder office stationery, magazines, and inventory

Financial & Inventory Management

• Manage petty cash with 100% accuracy and prepare monthly reconciliation reports
• Conduct weekly inventory checks and raise purchase requests

HR & Employee Engagement Support

• Maintain employee birthday data and share weekly announcements
• Prepare monthly attendance reports for HR
• Print recognition certificates (Employee of the Month, Team Awards, Leadership Awards)

New Joiner & Event Support

• Support new hires with greetings, induction coordination, and kit handover
• Assist with office events, including setup, AV coordination, refreshments, and décor

🎓 Qualifications & Skills

Qualifications

• Graduation (any discipline) – mandatory

Skills & Competencies

• Excellent communication and interpersonal skills
• Fluency in English and Kannada (mandatory); basic Hindi preferred
• Strong organizational and multitasking abilities
• High attention to detail and accuracy
• Customer‑focused and professional demeanor
• Basic proficiency in MS Office and office management tools