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Company Secretarial Assistant
Gurgaon, Haryana, India
Company Secretarial Assistant is a role providing company secretarial assistance across the teams supporting three of AXA XL’s key regulated entities, and other assistance to AXA XL’s company secretarial teams globally. The role will report to the AXA XL Global Head of Corporate Governance. The role will be based in Gurgaon, India on a 12-month Fixed Term Contract.
The three AXA XL key regulated entities you will be supporting primarily are:
- XL Insurance Company SE (“XLICSE”), the principal activity of which is the transaction of general (re)insurance business. XLICSE provides the main insurance company platform to operate under the AXA XL brand from branches within Europe & Asia Pacific. It is regulated by the Central Bank of Ireland (“CBI”) & is designated by the CBI as a high impact firm.
- XL Re Europe SE (“XLREE”), the principal activity of which is the transaction of non-life reinsurance business. XLREE is regulated by the CBI and designated as a medium-high impact firm.
- XL Catlin Services SE (“XLCSSE”), the AXA XL European service company, a CBI regulated intermediary.
What you’ll be DOING
What will your essential responsibilities include?
Board / Committee meetings and Director support:
- Supporting the management of Board and Committee meetings, including calendar management (scheduling of meetings, strategy and board training sessions / arranging catering and booking of meeting rooms); maintaining action trackers; and preparing skeleton minutes before meetings.
- Supporting the collection, collation, upload & distribution of Board & committee papers, using Diligent (Board portal), including liaising with all relevant stakeholders.
- Supporting the maintenance of Board and Committee annual planners / reporting calendars.
- Maintaining meeting and board training attendance trackers.
- Supporting the administration of Annual General Meetings.
- Non-executive director support administration, including maintenance/updating of director information packs.
- Assisting with the delivery of Board pack submissions to the CBI.
Governance:
- Supporting the teams’ maintenance of core governance records (terms of reference, board/committee membership, policies, minutes, action logs, escalation docs).
- Managing team SharePoint sites.
- Assisting with drafting governance related papers for boards and committees.
- Preparing branch filings and handling information requests from local contacts.
- Assisting with corporate authority documents, including license renewals and powers of attorney.
- Compiling information for due diligence, KYC and AML requests.
- Supporting the Global Head of Corporate Governance on ad hoc tasks and projects.
Compliance:
- Irish Companies House (CRO) filings.
- Maintaining PoA and Conflicts of Interests registers.
- Maintaining Galaxy (AXA Group entity management software) and supporting with sign off exercises.
- Assisting with the preparation of Group fitness and probity forms, circulating for signature by directors.
You will report to Global Head of Corporate Governance.
What you will BRING
We’re looking for someone who has these abilities and skills:
Required Skills and Abilities:
- Degree level qualification in Law or equivalent.
- Background in corporate governance with experience as a governance professional, company secretary or similar role (preferred).
- Excellent written and collaborative communication.
- Able to communicate effectively with internal and external stakeholders.
- An ability to work self supportably and on own initiative whilst being part of a wider team.
Desired Skills and Abilities:
- Ability to prioritize conflicting needs and progress matters expeditiously, proactively and follow through on projects to successful completion.
- Willingness to be trained in, understand and utilize AXA XL’s information systems.
- A proactive approach to problem-solving with good decision-making capability.
Who WE are
AXA XL, the P&C and specialty risk division of AXA, is known for solving complex risks. For mid-sized companies, multinationals and even some inspirational individuals we don’t just provide re/insurance, we reinvent it.
How? By combining a comprehensive and efficient capital platform, data-driven insights, leading technology, and the best talent in an agile and inclusive workspace, empowered to deliver top client service across all our lines of business − property, casualty, professional, financial lines and specialty.
With an innovative and flexible approach to risk solutions, we partner with those who move the world forward.
Learn more at axaxl.com
What we OFFER
Inclusion
AXA XL is committed to equal employment opportunity and will consider applicants regardless of gender, sexual orientation, age, ethnicity and origins, marital status, religion, disability, or any other protected characteristic. At AXA XL, we know that an inclusive culture and enables business growth and is critical to our success. That’s why we have made a strategic commitment to attract, develop, advance and retain the most inclusive workforce possible, and create a culture where everyone can bring their full selves to work and reach their highest potential. It’s about helping one another — and our business — to move forward and succeed.
- Five Business Resource Groups focused on gender, LGBTQ+, ethnicity and origins, disability and inclusion with 20 Chapters around the globe.
- Robust support for Flexible Working Arrangements
- Enhanced family-friendly leave benefits
- Named to the Diversity Best Practices Index
- Signatory to the UK Women in Finance Charter
Learn more at axaxl.com/about-us/inclusion-and-diversity. AXA XL is an Equal Opportunity Employer.
Total Rewards
AXA XL’s Reward program is designed to take care of what matters most to you, covering the full picture of your health, wellbeing, lifestyle and financial security. It provides competitive compensation and personalized, inclusive benefits that evolve as you do.
We’re committed to rewarding your contribution for the long term, so you can be your best self today and look forward to the future with confidence.
Sustainability
At AXA XL, Sustainability is integral to our business strategy. In an ever-changing world, AXA XL protects what matters most for our clients and communities. We know that sustainability is at the root of a more resilient future. Our 2023-26 Sustainability strategy, called “Roots of resilience”, focuses on protecting natural ecosystems, addressing climate change, and embedding sustainable practices across our operations.
Our Pillars:
- Valuing nature: How we impact nature affects how nature impacts us. Resilient ecosystems – the foundation of a sustainable planet and society – are essential to our future. We’re committed to protecting and restoring nature – from mangrove forests to the bees in our backyard – by increasing biodiversity awareness and inspiring clients and colleagues to put nature at the heart of their plans.
- Addressing climate change: The effects of a changing climate are far-reaching and significant. Unpredictable weather, increasing temperatures, and rising sea levels cause both social inequalities and environmental disruption. We’re building a net zero strategy, developing insurance products and services, and mobilizing to advance thought leadership and investment in societal-led solutions.
- Integrating ESG: All companies have a role to play in building a more resilient future. Incorporating ESG considerations into our internal processes and practices builds resilience from the roots of our business. We’re training our colleagues, engaging our external partners, and evolving our sustainability governance and reporting.
- AXA Hearts in Action: We have established volunteering and charitable giving programs to help colleagues support causes that matter most to them, known as AXA XL’s “Hearts in Action” programs. These include our Matching Gifts program, Volunteering Leave, and our annual volunteering day – the Global Day of Giving.
For more information, please see axaxl.com/sustainability.
