Executive Assistant to Executive Director Full Time

Job Title: Deputy Manager

Department: Executive Directors Secretariat

Role Summary:

We are seeking a highly organized, proactive and trustworthy prospect to manage the Executive Director’s Secretariat. This is a critical leadership support role that demands exceptional professionalism, discretion and the ability to manage complex priorities in a fast-paced environment. The incumbent will act as a key interface between the ED’s office and internal/external stakeholders ensuring seamless day-to-day operations and enabling business support.

Key Responsibilities:

• Manage ED’s appointments, calendar and commitments.
• Organize high-level internal and external meetings and stakeholder interactions.
• Manage sensitive and confidential information with utmost discretion.
• Act as a liaison between the ED’s office and other departments, senior leadership, clients, government officials, and partners.
• Prepare agendas, collate briefing materials, draft, review, and manage official correspondence, presentations, reports.
• Document minutes of meeting and follow-up with the stakeholders on action points closure.
• Generate MIS reports and analyze the data to recommend trends and making inferences.
• Coordinate travel arrangements, including visas, itineraries, and expense reconciliation.

Qualifications & Experience:

Required Qualification: B Tech (Any) / M Pharma

Required Experience: 8 to 12 years as Executive Assistant with at least 3 to 4 years supporting C-level. Excellent communication and people management skills.