Human Resources Administration Specialist Full Time

The Administrative Supervisor is responsible for overseeing plant-level administrative operations including canteen, crèche, dispensary, transport, inventory, and facility services. The role ensures smooth day-to-day functioning, statutory compliance, cost control, and alignment of administrative support with production and manpower requirements. The position also drives data accuracy, audit readiness, and continuous improvement initiatives.

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• Operational Management
• Oversee daily administrative operations and team shift allocation.
• Address and resolve employee queries efficiently.
• Coordinate operational requirements in alignment with plant production plans.
• Ensure seamless administrative support across all facility functions.
• Canteen Operations Management
• Supervise daily canteen operations ensuring food quality, hygiene, and statutory compliance.
• Conduct weekly canteen audits and review vendor performance.
• Coordinate menu planning, food tasting schedules, and Canteen Committee alignment.
• Monitor cost control, food consumption trends, and service standards.
• Ensure adherence to safety, hygiene, and regulatory guidelines.
• Crèche Operations Management
• Ensure smooth functioning of the crèche facility with strict safety and compliance adherence.
• Coordinate staffing, attendance monitoring, and parent communication.
• Maintain statutory documentation and regulatory compliance records.
• Ensure child safety standards and hygiene protocols are maintained.
• Dispensary Management
• Supervise daily dispensary operations and medical support services.
• Coordinate with medical staff for health record maintenance, first-aid readiness, and emergency response preparedness.
• Ensure statutory compliance and audit documentation readiness.
• Monitor availability of essential medicines and medical supplies.
• Plant Operational Support
• Provide administrative support for new plant operations.
• Coordinate cross-functional requirements to ensure uninterrupted plant operations.
• Data & Access Management
• Maintain accurate operational data and documentation.
• Prepare and present Monthly and Quarterly MIS reports.
• Track KPIs related to transport, inventory, canteen, and facility services.
• Issue and manage access cards for new joiners.
• Ensure data integrity and timely reporting to management.
• Transport Management
• Plan and monitor employee transport operations.
• Conduct weekly transport audits and ensure vendor closure of identified gaps.
• Optimize route utilization for cost efficiency.
• Arrange transport and canteen support for Sunday/holiday production plans.
• Monitor transport vendor compliance and service standards.
• Inventory & Facility Coordination
• Manage PPE inventory and ensure new joiner kits are readily available.
• Arrange materials based on forecast and consumption trends.
• Coordinate Canteen Committee food tasting schedules.
• Ensure uninterrupted facility services through effective vendor coordination.
• Support operational planning activities for new plant.
• Compliance & Continuous Improvement
• Prepare, update, and review SOPs and related documentation in the J-Doc system.
• Ensure readiness for internal and external audits.
• Maintain statutory compliance across canteen, crèche, dispensary, and transport functions.
• Participate in Lean initiatives and cost-saving projects.
• Identify and implement process improvements to enhance operational efficiency.