Executive Assistant | 60236776041 Full Time

Location: Fully Remote- India

Schedule: Monday to Friday, 8:00 AM – 5:00 PM CST

Salary: Market Related

Company Overview

Our client is a dynamic and innovative digital marketing agency specializing in SEO and PPC advertising. As we scale from startup to industry leader, we’re building the operational infrastructure that will support our next phase of growth, from managing hundreds of clients to thousands.

We offer a fully remote work environment with team members across multiple time zones and significant growth opportunities in an exciting growing phase. The company continues to serve as the parent company pursuing additional strategic acquisitions around the world, we’re seeking the right people to join us on this exciting growth journey and grow their careers alongside our expanding organization. Our values-driven culture champions Ownership, Continuous Improvement, Adaptability, and Drive, while fostering an inclusive team environment that encourages diverse perspectives and collaboration, and clear advancement pathways for high performers.

Team Summary

As our Executive Assistant, you will provide dedicated administrative and operational support to our leadership team. You will be central to keeping our executives focused on growth by expertly handling day-to-day scheduling, managing correspondence, and streamlining operations. Your ability to maintain order, organize documentation, and manage logistics will ensure our team runs smoothly and efficiently.

Responsibilities

Schedule & Inbox Management

• Manage highly active executive calendars, expertly handling scheduling conflicts, setting up meetings, and ensuring daily time optimization.
• Triage and organize executive inboxes, drafting professional responses, filtering out noise, and escalating urgent matters when necessary.
• Coordinate internal and external meetings, including setting agendas and taking accurate meeting minutes.

Administrative & Operational Execution

• Compile research, gather necessary data, and format reports to help executives prepare for upcoming meetings and initiatives.
• Maintain and organize project documentation, ensure team files are up-to-date, and consistently follow up on standard executive action items.
• Assist with the preparation of internal communications, presentations, and daily briefs using Google Workspace.
• Handle sensitive and confidential information with the utmost discretion and professionalism.

Qualifications

Required Qualifications

• 1-2 years of proven experience as an Executive Assistant, Virtual Assistant, or in a similar administrative support role.
• Exceptional organizational and time-management skills, with an ability to anticipate needs and pivot quickly.
• Strong ability to compile research, organize data, and prepare clear, concise summaries.
• High proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides, Drive) and remote collaboration tools (Slack, Zoom).
• Outstanding written and verbal communication skills, with experience drafting professional correspondence.

Preferred Qualifications

• Prior experience working in a fully remote environment or supporting a distributed team.
• Background or familiarity with the digital marketing, SEO, or tech agency space.
• Experience utilizing project management software (e.g., Asana, ClickUp, or Monday.com) to track initiatives.

Application Process

Interested Candidates Should Submit

• Current Resume
• A tailored cover letter explaining your experience supporting senior leaders and why you are a fit for joining our team
• 3 Professional References