Event Coordinator Full Time

Role Overview:

The Event Coordinator Executive Education will be responsible for the end-to-end planning and execution of executive education programs, corporate training sessions, workshops, and institutional events. The role ensures seamless coordination of logistics, stakeholder management, and high-quality participant experience for all programs delivered to corporate clients and professionals.

Key Responsibilities:

• Plan, coordinate, and execute executive education programs, leadership workshops, and corporate training events.
• Manage all event logistics including venue setup, seating arrangements, training materials, and session schedules.
• Coordinate closely with the Business Development team for program handover and execution readiness.
• Liaise with faculty, trainers, and guest speakers to ensure smooth delivery of sessions.
• Handle participant management including registrations, communication, attendance tracking, and support during programs.
• Coordinate travel, accommodation, and hospitality for faculty, corporate clients, and external participants.
• Manage vendors for catering, audio-visual setup, printing, and other event requirements.
• Ensure readiness of IT and AV infrastructure for both in-person and virtual/hybrid sessions.
• Oversee on-ground execution of events, troubleshoot issues, and ensure adherence to timelines and quality standards.
• Maintain event budgets, track expenses, and ensure cost-effective utilization of resources.
• Ensure a premium and professional experience for corporate clients and participants.
• Collect and compile participant feedback and prepare post-program reports.
• Maintain documentation for all programs including attendance, invoices, and event reports.
• Coordinate with internal departments (admin, IT, facilities, finance) for smooth program delivery.