SH – Stores Full Time

To Plan, monitor & control the implementation of Stores functions including Project, Raw Materials & Packing Material for timely availability of materials for smooth working of plant and ensure timely disposal of obsolete and scrap materials.

Job Context & Major Challenges

Job Context: Birla Carbon Gummidipoondi is located at around 45 km from Chennai City. The Unit produces 90,000 MT of Carbon Black and exports 10. 5 MW power to Electricity Board and Group Units.

The unit is the lowest cost producer of Carbon Black in India. Within its 5 years of existence, the unit has won several accreditations like ISO 9002, ISO 14001, OHSAS 18000, QS 9000, IQRS LEVEL-7 and lately the prestigious DEMING AWARD instituted by JUSE of Japan. Outside automobile sector this is the first unit in India to achieve this rare distinction. The workforce numbers 194 persons. TPM award was obtained in 2004 .

Stores Inventory Management is one of the key primary processes in carbon black manufacturing. Inventory Management serves as a vital link between User and “Purchase” for smooth running of the plant. Since the unit is located close to a Metropolitan City efforts are always to be made to keep the inventory as low as possible

Job Challenges

• Continuous Reduction in Inventory
• Improving inventory turns
• Ensuring continuous availability of raw material and optimum storage at Port and Plant
• Managing inward logistics for raw material

Key Result Areas

KRA (Accountabilities) (Max 1325 Characters)Supporting Actions (Max 1325 Characters)

KRA1 CBFS Handling

To reduce overheads expenses on CBFS

• Ensure submission of daily stock & consumption status of CBFS for further procurement planning
• Ensure availability of tankers for lifting CBFS and regular interaction with transporters
• Co – ordination with weighbridge for CBFS tankers
• Reconcile for proper accounting of CBFS transactions from port to plant consumption
• Contract review of following services

1 Port Storage Tanks

2 Agents

3 Transporters

• Ensure optimum levels of CBFS at both Plant and Port for smooth unloading / discharge of material
• Bill passing for Supplier, Shipper, Surveyor, Storage Terminal and Transporters

KRA2 Receipt of goods

Ensure timely regularization of receipt against all incoming materials, viz. Raw Material , Packing Material , Project and Stores & Spares

• Close co – ordination with quality control department for timely inspection of incoming Raw Materials & Packing Materials
• Timely unloading of all incoming materials
• Ensure timely intimation to supplier in case of deviation
• In case of any transit damage co – ordination with accounts & insurance authorities for claim benefit
• Provide daily MIS for receipt
• Timely intimation to users regarding receipt and quality inspection clearance
• Provision of Rejection data
• Ensuring timely sending GRNs to Accounts for bill passing and payment to suppliers
• Monthly GR/IR review
• Creation of item codes and service codes

KRA3 Issue of Material

Ensure for timely issue materials to plant users

• Easy availability of material
• Effective implementation of FIFO method
• Timely issue of materials against issue passes
• Timely booking consumption to ensure nil shortages
• Accurate accounting (Consumption)
• Make available daily MIS

KRA4 Handling Storage & Preservation of Materials – 5s

Planning & monitoring for proper handling, storage, identification & preservation of stores items

• Ensure Place for everything & everything in its place
• Proper planning for storage of materials at appropriate locations
• Effective preservation method for storage of shelf life items
• Ensure complete identification of stores items

KRA5 Physical Verification of Stock items

Ensure for timely completion of physical verification process of Raw Materials , Packing Materials and General Stores & Spares

• Timely completion of physical verification of CBFS, chemicals, Packing Materials & General Stores & Spares
• Ensure for timely Submission of report

KRA6 Auto Items

Ensure for availability of auto items always in stock

• Periodically review of auto items list
• Periodically review of stock levels of auto items
• Ensure for timely indent of auto items
• Follow up for delivery of materials

KRA7 Inventory Management

Monitor efficient Inventory management

• Periodic review of Criticality & Lead Time of Stores items
• Periodically review of department inventory
• Close Monitoring on Inventory Turns
• Effective MIS for Inventory control
• Efforts for timely disposal of obsolete and scrap material

KRA8 QMS

Ensure for proper documentation & implementation QMS practices in stores

• Ensure for proper documentation of procedures , Work – Instructions , formats as per QMS guidelines
• Regular monitoring on environmental & safety issues
• Ensure & update requirement of audit findings of auditors
• Close monitoring on Stores Record Matrix

KRA9 People Development

Assess for development of team members and prepare them for shoulder higher responsibilities

• Provide on the job training
• PCP on regular basis
• Motivate them for active participation in developmental activities ie 5S , KSS & WCM