Executive Assistant Female Full Time

Company Overview

About Us

Grainville India Private Limited is a fast-growing international agri-food export company with operations in India and the United States (Grainville Americas, Inc.).

We operate a data-first, tech-enabled sales model — unlike traditional export companies.

We already have a highly curated database of global importers of Indian agri-products (including rice)

Our sales team does not waste time finding leads

The Focus Is Purely On

Reaching the right decision-makers

Understanding demand

Executing deals through a structured system

Our entire sales process is driven through Zoho CRM and in-house quotation software, ensuring:

• Full pipeline visibility
• Data-backed follow-ups
• High conversion efficiency

We are building a young, aggressive, and performance-driven sales team — people who are proactive, street-smart, and hungry to grow.

Office: 519, Suncity Success Tower, Golf Course Extension Road, Sector-65, Gurugram, Haryana – 122101

Job Description – Executive Assistant

Position: Executive Assistant

Location: Gurugram, Haryana

Company: Grainville India Private Limited

Employment Type: Full-Time

Role Overview

We are looking for a highly organized and proactive Executive Assistant to provide end-to-end support to senior leadership. The ideal candidate should possess strong coordination, communication, and multitasking skills, with the ability to manage executive schedules, stakeholder communication, documentation, reporting, and administrative operations efficiently.

Key Responsibilities

• Manage executive calendars, schedule meetings, and coordinate appointments efficiently.
• Act as a primary point of contact for internal and external stakeholders.
• Ensure timely follow-ups, communication, and coordination on behalf of leadership.
• Coordinate domestic and international travel arrangements, itineraries, and accommodation bookings.
• Prepare Minutes of Meetings (MoMs) and track action items to closure.
• Create presentations, reports, briefing notes, and business documents for leadership review.
• Generate MIS reports and dashboards for management reporting and decision-making.
• Create and manage Purchase Orders (POs) and vendor bills using Zoho Books.
• Maintain and update client interactions, records, and follow-ups through CRM systems.
• Handle confidential documents, records, and executive communications with discretion.
• Support day-to-day administrative and operational activities of senior management.

Requirements

Required Skills & Qualifications

• Bachelor’s degree in Business Administration, Management, or related field.
• 3-8 years of experience as an Executive Assistant, Executive Coordinator, or similar role.
• Strong proficiency in MS Office (Excel, PowerPoint, Word) and Google Workspace.
• Experience working with Zoho Books, CRM systems, and MIS reporting.
• Excellent verbal and written communication skills.
• Strong organizational, time-management, and multitasking abilities.
• Ability to maintain confidentiality and work in a fast-paced environment.

Preferred Skills

• Experience in handling vendor coordination and administrative operations.
• Strong presentation and documentation skills.
• Professional attitude with strong follow-up and coordination abilities.

Benefits

What We Offer

• Professional growth opportunities
• Dynamic and collaborative work environment
• Leadership exposure and cross-functional learning
• Competitive salary and benefits package

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