Front office & Executive Assistant Full Time

Front Office Executive & Executive Assistant – Job Description

We are seeking a well-organized, proactive, and professional Front Office Executive & Executive Assistant to support senior management and manage front office and administrative functions efficiently.

Key Responsibilities:

• Manage front office operations and receive visitors, guests, and clients in a professional manner.
• Handle incoming calls, emails, couriers, and official correspondence promptly and accurately.
• Coordinate and manage Directors’ schedules, appointments, meetings, and daily calendar.
• Arrange domestic and international travel bookings, including flights, hotels, transport, and itineraries for management.
• Coordinate hotel bookings, accommodation, and travel logistics for management and guests.
• Prepare meeting agendas, MOM (Minutes of Meeting), presentations, and follow-up communication.
• Maintain confidential records, files, documents, and office data in an organized manner.
• Support management in day-to-day administrative and coordination activities.
• Prepare and maintain MIS reports, data sheets, and management reports.
• Coordinate with internal departments for smooth workflow and task follow-ups.
• Ensure proper hospitality arrangements for visitors, meetings, and business guests.
• Assist in organizing events, meetings, and other management-related activities.

Requirements:

• Graduate in any discipline (preferably Commerce / Arts / Management).
• Proven experience in Front Office, Executive Assistant, or Administrative roles.
• Experience in travel coordination and hotel booking management is required/preferred.
• Excellent communication and interpersonal skills.
• Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational, multitasking, and time-management skills.
• Ability to handle confidential information with integrity and discretion.

Preferred Experience:

• 2–5 years of relevant experience.

Key Skills:

• Front Office Management
• Executive Assistance
• Travel & Hotel Booking Coordination
• Appointment & Calendar Management
• MIS Reporting
• Communication & Coordination
• Documentation & Record Keeping
• Administrative Support
• Guest & Visitor Handling

Pay: ₹18,000.00 – ₹30,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Work Location: In person