Senior Executive – Commercial (Backend) Full Time

The role is responsible for vendor reconciliation, GST compliance, vendor account management, and supporting cost optimization initiatives. The individual will work closely with vendors, sourcing teams, and internal stakeholders to ensure accurate financial records and timely resolution of discrepancies.

Key Responsibilities

• Vendor Reconciliation & NDC Management
• Perform reconciliation of domestic vendor accounts on a periodic basis.
• Obtain No Due Certificates (NDC) from vendors:
• A-Class Vendors – Half-yearly
• B-Class Vendors – Half-yearly
• C-Class Vendors – As per defined frequency
• Ensure proper documentation and closure of reconciliation activities.
• Vendor Query Resolution
• Address and resolve vendor queries related to invoices, payments, and GST matters.
• Maintain timely communication to ensure vendor satisfaction and clarity.
• GST Reconciliation & Compliance
• Conduct GST reconciliation for vendors where returns are not filed.
• Initiate debit notes where applicable based on reconciliation findings.
• Support compliance and ensure adherence to GST regulations.
• SOR Pay-out & Reporting
• Perform SOR (Schedule of Rates) pay-out calculations.
• Generate ad-hoc and periodic reports as required by management.
• Cost Optimization & Analysis
• Maintain and update the Cost Reduction Project Tracker.
• Analyze price movements of material inward compared to previous periods.
• Identify and highlight potential savings opportunities.
• Cross-Functional Coordination
• Coordinate with the sourcing team to:
• Obtain outstanding details and NDCs from vendors
• Resolve discrepancies and pending issues
• Act as a bridge between internal teams and vendors.
• Vendor Issue Resolution
• Schedule and coordinate meetings with vendors to resolve outstanding differences.
• Ensure timely closure of open reconciliation items.
• Vendor Master Controls
• Manage blocking and unblocking of vendor codes upon receipt of NDC and required documents.
• Ensure compliance with internal controls and approval processes.
• Reporting & MIS
• Prepare and share key reports such as:
• Purchase reports
• Delayed debit reports
• Other management MIS reports
• Provide insights to support decision-making.

Key Skills & Competencies

• Strong knowledge of Accounts Payable and Vendor Reconciliation
• Working knowledge of GST regulations and compliance
• Analytical and problem-solving skills
• Proficiency in MS Excel and ERP systems
• Strong communication and stakeholder management skills