Trainee – HRS Full Time NEW

A Documentation Associate in the Human Resource (HR) team is responsible for managing and maintaining various HR-related documents and records. Here are the key responsibilities and qualifications for this role:

Responsibilities

• Document Management: Handle digital filing, documentation, and other benefits documents. Ensure proper identification, retrieval, distribution, and archiving of HR documents. Maintain and update employee records (digital and physical) including contracts, onboarding forms, disciplinary actions documentS
• Work closely with HR team to streamline document workflows, approvals, and storage.

Data Entry and Indexing: Image (scan) and index documents according to various criteria such as document type, employee ID, and workflow path.

• Compliance and Audit Readiness: Ensure documents are complete and timely to comply with regulatory requirements and audit readiness
• Support and Oversight: Provide support for document development, dissemination of information, and organizational compliance through gap assessments and impact assessments
• Project delivery as per Plan: Review & deliver, and intervene/escalate as needed to ensure timely completion of project as delivery date.
• Use document management systems to track employee records and lifecycle changes.
• Ensure confidentiality and secure handling of sensitive employee information.

Qualifications

• Education: Bachelors

Skills

• Skills: Proficiency in MS Office Suite, Adobe Acrobat Reader

This role requires meticulous attention to detail, strong organizational skills, and the ability to work independently while ensuring compliance with organizational and regulatory standards.