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Executive Office Lead
Location: Remote (Global) – Required to work hours aligned with Singapore time zone
Reports To: CEO & Founder
Type: Full-time | Generous compensation package
About Our Client
Our client is a world-class executive coaching and professional speaking firm delivering bespoke, white-glove advisory, coaching, and keynote experiences for C-Suite leaders within Global Fortune 250 companies. With a high-profile client roster, their work requires an unwavering commitment to discretion, excellence, and precision.
Their lean, high-performing team is driven by operational excellence, ownership, adaptability, and a deep joy for learning. They take pride in delivering seamless, high-touch experiences for some of the world’s most senior leaders.
The Role
This is not a traditional Executive Assistant role.
This is a true right-hand partnership role to a globally recognized CEO working at the highest levels of business.
You will work closely with the Founder on a daily basis – helping to prioritize what matters most, ensure nothing falls through the cracks, and keep the business operating with clarity and precision.
Every day will be different. Every detail will matter.
You will move seamlessly between thinking big picture and providing hands-on execution – from coordinating complex, high-stakes client engagements to preparing for keynote speeches, managing global schedules, and ensuring flawless follow-through across all commitments.
This role is ideal for someone who thrives in a fast-paced, ever-evolving environment and takes pride in being indispensable through impact, not title.
What This Role Really Is
You are the person who keeps “all the crabs on one tray.”
You bring order to complexity.
You create clarity in constant motion.
You ensure that priorities stay priorities.
You are:
- A true partner to the CEO, working side-by-side, day to day
- A protector of time and focus, ensuring energy is spent where it matters most
- A master prioritizer, helping to decide what needs attention now vs later
- Someone who anticipates what’s coming before it arrives
You think like an owner – while staying grounded enough to handle the smallest details with care and precision.
And just as importantly, you bring a positive, can-do mindset. You believe there is always a way.
Key Responsibilities
Priority & Calendar Leadership
You don’t just manage a calendar – you orchestrate priorities.
You ensure the CEO is focused on the highest-impact work at all times, making thoughtful trade-offs when needed.
CEO Partnership & Daily Flow
Work closely with the CEO day to day as a trusted partner – acting as a sounding board, coordinator, and execution driver to keep everything running seamlessly.
Complex Scheduling & Global Coordination
Manage a dynamic, ever-changing calendar across multiple time zones, coordinating with C-Suite clients and their offices to ensure seamless scheduling and communication.
Strategic Gatekeeping
Exercise sound judgment in managing requests for the CEO’s time, balancing accessibility with focus on high-impact priorities – all with grace and authenticity.
Anticipation & Ownership
Stay two steps ahead – proactively identifying conflicts, anticipating needs, and solving problems before they arise.
Client & Communication Excellence
Draft and manage professional, polished communications on behalf of the CEO. Ensure all client interactions reflect our white-glove service standards.
Internal Team Alignment
Ensure the team is aligned on schedules, priorities, and deliverables. Keep all moving pieces connected and clearly communicated.
Travel & Meeting Preparation
Coordinate international travel and prepare materials for high-stakes meetings, ensuring the CEO is fully set up for success.
Confidentiality & Discretion
Handle sensitive information with the highest level of professionalism, judgment, and trust.
Operational & Administrative Support
Support key operational, HR, and occasional personal tasks that enhance the CEO’s overall effectiveness and bandwidth.
Who You Are
- Exceptionally Organized
- You are really, really organized. You naturally track details and ensure nothing slips through the cracks.
- Master Prioritizer
You instinctively know what matters most and help others stay focused on it.
- True Team Player
You build strong relationships easily and are someone others genuinely enjoy working with.
- Positive, Can-Do Mindset
You approach challenges with a “there is always a way” attitude.
- Flexible & Adaptable
You thrive in an environment where priorities shift, and can adjust quickly without losing momentum.
- Available & Reliable
You are someone the CEO can depend on – especially when it matters most.
- Smart & Capable
You think critically, exercise strong judgment, and take ownership of outcomes.
- Strong Communicator
You communicate clearly, professionally, and with polish – especially with senior stakeholders.
- Comfortable with AI & Technology
You are open to learning and leveraging AI tools and technology to work smarter and more efficiently.
- Fun to Work With
You bring positive energy, enjoy what you do, and appreciate a good laugh along the way.
Experience
- 10+ years of experience in administrative, Executive Assistant, or similar roles
- Experience supporting senior executives, ideally in global or fast-paced environments
- Background in professional services, corporate environments, luxury hospitality, or concierge-style roles is a plus
- Based anywhere globally, with the ability to work in alignment with Singapore time zone (GMT+8), and excellent spoken and written English
Growth Opportunity
This role has the potential to grow into a Chief of Staff position for the right individual who demonstrates strong judgment, ownership, and leadership capability.
Why Join Us
- Work directly with a globally recognized CEO and Hall of Fame speaker
- Engage with C-Suite leaders & their teams from Global Fortune 250 companies
- Be part of a high-performing, purpose-driven team
- Operate in a fast-paced, high-trust, high-impact environment
- Join a team that values excellence, growth, and enjoying the journey together
What’s In It for You
- Competitive salary and performance-based incentives
- Generous annual leave in addition to public holidays
- Fully remote role with alignment to Singapore business hours
- Ongoing learning, development, and exposure at the highest levels of business
- A collaborative, fun, and supportive team culture
- Opportunity to grow with a rapidly expanding global business
Application Process
To apply, please send your CV to bbi@accela.asia, along with a brief cover letter explaining why you are an excellent fit for this role.
Please highlight your experience supporting senior executives and what specifically draws you to this opportunity.
Our client is looking for someone exceptional – and they are willing to offer a compensation package that reflects that.
