Executive, Corporate Services Full Time

The position is to assist the Company Secretary in facilitating all aspects of corporate secretarial functions and supporting the coordination of Board/Shareholders and Corporate Governance matters and responsibilities.

1) Board / Shareholders / Company Secretarial

• Assist in the preparation and distribution of notices and meeting papers for Board, Board Committees and shareholders meetings within deadlines.
• To obtain appropriate responses and feedback to specific agenda items and matters arising from previous meetings and draft minutes.
• Liaise with the Company Secretary in relation to all aspects of corporate secretarial matters for MSIG Insurance and MSIG Berhad – e.g. coordinate the General Meetings, arrange for Directors’ Circular Resolutions, certification of statutory documents, updating and maintaining all relevant statutory records.
• Facilitate the process and maintain proper records regarding the Board and relevant Board Committees.
• Facilitate the process in relation to changes in shareholders.
• Monitor and assist in any changes to the Company’s Memorandum & Articles of Association.
• Maintain custody and control over the request of the said companies’ statutory documents/ records/ registers.
• Maintain and file minutes of meetings into the minutes book within the stipulated time frame as per the legislation.
• Assist in directors’ training programmes.
• Assist in the preparation of dividend list of shareholders & dividend warrants & subsequent dispatch to shareholders.
• Assist in KYC/ Due Diligence enquiries.
• Coordinated the Board, Board Committees, and shareholders’ meetings in a timely and efficient manner.
• Timely and efficient communication and correspondence with shareholders, directors and external company secretary in connection with company secretarial matters.
• Ensure compliance on all matters relating to Board / Shareholders / Company Secretarial requirements.
• Attend to all correspondences, requests, and personal and telephone enquiries from shareholders, directors, the Company Secretary, and other interested parties in connection with company secretarial matters.
• Assist in preparation for the application for appointment/ re-appointment/ resignation and termination of directors/signing actuary/ external auditor to relevant authorities and update the Kijangnet portal accordingly.
• As liaison person between MSIG Insurance, MSIG Berhad and external parties, including but not limited to external auditors, consultants and relevant authorities in connection with company secretarial matters.
• As an administrator for Kijangnet and BoardPac.

2) Compliance with Statutory Requirements, Governance and Control

• Monitor and assist in ensuring compliance with the Company’s policies and procedures, Guidelines and Circulars issued by BNM and PIAM as well as requirements of the Financial Services Act 2013 (FSA 2013) and Companies Act 2016 (CA 2016) and any other relevant statutory and legal requirements in relation to Board/ Shareholders matters.
• Assist in the compilation of HYCL (Half-Yearly Checklist), RTP (Risk Treatment Plan) and Disclosure Control for submission.

3) Revised Board Term of Reference (TOR)

• Review the existing Board TOR to incorporate with FSA 2013, CA 2016, BNM Guidelines, HQ Management Handbook, etc.

To be successful in this role, you will need to have:

• Degree Holder preferably in Corporate Governance or professional qualification (preferably ICSA).
• At least 2 years of working experience in either Secretarial or Corporate Affairs, preferably in the financial services industry.
• Strong communication skills, written and spoken.
• Good interpersonal and people management skills.
• Good planning and organization skills.

What We Offers:-

Medical, Education Support, Dental Vision, Insurance Coverage, Car and Housing Loan Interest Subsidy, Hybrid Workplace (depends to nature of role), Birthday Leave, Long Service Award, Company Annual Dinner, Sport Club.

If you are passionate, motivated and ready for a new challenge, we’d love to welcome you. Submit your application today!

We appreciate your interest to join us. Your application is Kept In View if you do not hear from us within 14 days of submitting your application.