Regional Administration Specialist – South Full Time NEW

Job Description:

We are seeking a highly motivated and skilled Business Support / General Administration Specialist to join our team at our Bangalore location.

This role requires a dynamic individual with expertise in managing daily office operations, supporting the management team, and overseeing various administrative functions. The ideal candidate should have strong communication skills, problem-solving abilities, and a keen eye for detail to ensure smooth business operations and adherence to company policies.

Key Responsibilities:

A) General Administration & Office Management:

• Oversee daily administrative operations, ensuring the office environment is well-maintained and fully functional.
• Manage office facilities, including housekeeping, pantry services, and other day-to-day operations.
• Coordinate with internal teams and external vendors to ensure smooth office functioning.

B) MIS & Invoice Tracking:

• Maintain and update Management Information Systems (MIS) to track key business metrics, budget, and performance data.
• Oversee the invoicing process, ensuring timely tracking, approval, and processing of invoices.
• Provide regular reports on administrative activities, financial tracking, and resource utilization.

C) Vendor & Contract Management:

• Manage relationships with external vendors, ensuring service quality and cost optimization.
• Handle contract management, including negotiations, renewals, and compliance.
• Ensure that all vendor contracts are updated and adhere to company policies and legal requirements.

D) People Management:

• Manage a team of administrative staff, ensuring high levels of performance and collaboration.
• Support employee onboarding, facilities management, and coordination of office-related activities.
• Foster a positive and efficient work environment for all employees.

E) Compliance, EHS (Environment, Health, and Safety):

• Ensure that the office complies with all organizational policies and legal requirements, including health, safety, and environmental standards.
• Act as the point of contact for compliance audits and safety drills.

F) Communication & Reporting:

• Act as a liaison between the management team and staff, conveying critical information and updates effectively.
• Provide solutions and recommendations to management on administrative and operational issues.
• Prepare and present regular reports on administration, facilities, and operations to management.

Skills & Qualifications:

A) Educational Qualifications:

• Preferred: MBA or B-Tech degree from a recognized institution.
• Additional certifications in Business Administration, Operations, or Facilities Management is a plus.

B) Experience:

• Minimum 5-7 years of experience in business support, general administration, or operations management, preferably in a corporate setting.
• Strong expertise in MIS, invoice tracking, and vendor management.

Key Skills:

• Excellent communication skills (both written and verbal) to effectively interact with team members and senior management.
• Strong problem-solving abilities, able to identify issues and provide solutions in a timely manner.
• Proven experience in managing contracts and vendor relations.
• Knowledge of office compliance, EHS regulations, and facilities management.
• Strong organizational and time management skills with the ability to multitask and prioritize responsibilities.

Personal Attributes:

• Proactive, detail-oriented, and self-motivated.
• Strong interpersonal skills with the ability to work effectively with cross-functional teams.
• Ability to thrive in a fast-paced, dynamic environment.

Important Note: Candidate must have completed one year in current organization.