Payroll Coordinator Full Time

Payroll Coordinator

Location: Remote – India

Job Title: US Payroll Coordinator

Compensation: ₹60,000+/- per month, based on experience

About Us

Summerfield Property Management (SPM) is a growing property management firm dedicated to providing exceptional living experiences for our residents. We manage a diverse portfolio of residential properties, ensuring they are well-maintained and safe for all residents. As we expand our reach, we are seeking talented individuals to join our team and help us maintain the highest standards of quality and service.

Position Summary

The US Payroll Coordinator is responsible for the accurate and timely processing of payroll for all SPM employees across multiple properties in the United States. This remote, India-based role manages US payroll tax compliance, PTO tracking, and payroll reporting while coordinating with the company’s US-based PEO partner for benefits administration. The US Payroll Coordinator reports to the Property Accounting Manager and works closely with HR and the corporate accounting team during US business hours.

Key Responsibilities

As a US Payroll Coordinator at SPM, you will be responsible for:

Payroll Processing

• Process bi-weekly or semi-monthly payroll for all US employees, including salaried, hourly, and commissioned staff across multiple properties
• Verify timesheets, calculate hours, overtime, bonuses, and commissions for accurate payroll submission
• Process payroll adjustments including retroactive pay, reimbursements, and deductions
• Set up new hires in the payroll system and process terminations, ensuring final paychecks comply with US state requirements

Tax Compliance & Reporting

• Ensure accurate and timely US payroll tax filings at the federal, state, and local levels
• Prepare and distribute W-2s at year-end and ensure compliance with all US reporting deadlines
• Maintain current knowledge of US wage and hour laws, tax regulations, and payroll compliance requirements
• Respond to US tax notices and resolve payroll tax discrepancies as needed

PTO & Time Management

• Track and reconcile PTO accruals, sick leave, and other time-off balances for all employees
• Resolve timesheet discrepancies and coordinate with property managers on attendance issues
• Maintain accurate records of employee leave in the payroll and HRIS systems

PEO Coordination

• Serve as the primary point of contact with the company’s US-based PEO partner for payroll-related matters
• Coordinate with the PEO on employee onboarding, benefits enrollment integration, and payroll system updates
• Reconcile PEO invoices and reports to ensure accuracy of charges

Payroll Reporting & Reconciliation

• Prepare payroll journal entries and reconcile payroll accounts with the general ledger
• Generate payroll reports for management, including labor cost analysis by property
• Maintain proper records, files, and documentation for all payroll transactions
• All other duties and special projects as assigned

Qualifications

To be successful in this role, you should have:

• Bachelor’s degree in Commerce, Accounting, Business, or related field preferred
• 2–4 years of US payroll processing experience required
• Experience processing multi-state US payroll for 50+ employees preferred
• Experience with US payroll software (ADP, Paychex, Paylocity, Gusto, or similar) required
• Familiarity with PEO platforms and workflows preferred
• Strong working knowledge of US federal, state, and local payroll tax regulations
• Strong proficiency in Microsoft Excel
• Excellent attention to detail and organizational skills
• Ability to handle confidential information with discretion
• Excellent English proficiency, written and verbal, for daily coordination with the US team
• Availability to work during US Central time zone business hours for real-time collaboration

Compensation/Benefits

We offer competitive compensation and the following benefits package:

• Group health insurance (self + family coverage)
• Provident Fund (PF) per Indian statutory requirements
• Gratuity per the Payment of Gratuity Act
• Paid leave: casual, sick, and earned/privilege leave
• Recognized public holidays (10–12 per year)
• Annual performance-based bonus at company discretion
• Promotion and career growth opportunities

Join our team and be a key player in maintaining the high standards of living in our properties.

SPM is an equal opportunity employer and does not discriminate on the basis of caste, creed, religion, gender, age, disability, or any other protected characteristic. We encourage candidates from all backgrounds to apply today

Job Type: Full-time

Pay: ₹60,000.00 per month

Benefits:

• Health insurance
• Paid sick time
• Paid time off
• Provident Fund
• Work from home

Work Location: Remote