Sr. Executive, Invoice management , Administration Full Time

Key Areas of Responsibilities

• Review, verify, and accurately enter invoice details into the finance system for regional administrative operations.
• Investigate and resolve issues related to invoice discrepancies and payment delays.
• Liaise with vendors and internal/external stakeholders across multiple geographies regarding invoicing matters.
• Collaborate closely with support teams such as Procurement, Finance, and PMO to ensure timely and accurate processing.
• Build and maintain strong relationships with stakeholders to support operational objectives.
• Coordinate payment queries, rectify discrepancies, and ensure thorough checks of invoices before approvals and payments.
• Track approvals and maintain a repository of invoices and supporting documentation.
• Generate and circulate periodic management reports, identifying trends and areas for improvement.
• Participate in day-to-day administrative activities, supporting the overall functioning of the admin team

Requirements

• Bachelor’s degree in commerce, Business Administration, or related field.
• Minimum of 3 years of relevant experience in invoice processing and administrative functions.
• Proficiency in Microsoft Excel (e.g., formulas, pivot tables, data analysis) and experience with invoice management systems.
• Strong analytical, interpersonal, and problem-solving skills.
• Ability to handle multiple priorities, manage projects, and deliver results independently.
• High attention to detail with a proactive and enthusiastic mindset; team-oriented approach.
• Excellent command of both spoken and written English.