Assistant Procurement Full Time

The Procurement Manager is responsible for developing and executing category‑specific procurement strategies that drive value, mitigate risk, and support organizational objectives. This role manages the complete sourcing lifecycle, including supplier selection, contract negotiation, and ongoing performance management. By leveraging the Category Management process, the Procurement Manager identifies cost‑optimization opportunities, supports innovation initiatives, oversees budget planning and forecasting, and ensures compliance with organizational and regulatory requirements. This position plays a key role in achieving cost control, cost reduction, ensure compliance and operational efficiency across the supply base.

Key Responsibilities For Procurement Manager

Strategic Procurement & Category Management

• Strategic Procurement & Category Execution
• Develop and implement procurement strategies for assigned categories (like Transport, Professional Services included but not limited to HK, Security, Cafeteria, ensuring alignment with business needs, market conditions, and long‑term organizational goals.
• Manage the end‑to‑end sourcing process—from market analysis, RFI and RFx execution to negotiation and contract finalization.
• Deliver measurable value through improved cost, service, quality, and supplier performance.
• Lead category management initiatives across all spend categories, developing category-specific sourcing strategies and supplier portfolios
• Conduct comprehensive market analysis and category assessments to identify optimization opportunities and supply market trends
• Establish category governance frameworks and supplier segmentation strategies to maximize value creation
• Drive strategic sourcing initiatives including should-cost modelling, total cost of ownership analysis, and value engineering
• Contract Negotiation & Supplier Management
• Lead complex contract negotiations with suppliers to achieve optimal terms, pricing, quality, and service levels.
• Develop and maintain sophisticated supplier evaluation and performance management systems.
• Negotiate master service agreements, statements of work, and specialized contracts across multiple categories as assigned time to time.
• Implement supplier relationship management programs including strategic partnerships and preferred supplier arrangements
• Manage supplier onboarding, performance reviews, and continuous improvement initiatives.
• Supplier Management & Performance Optimization
• Build and sustain productive relationships with suppliers to ensure reliable supply and continuous improvement.
• Conduct routine supplier evaluations, business reviews, and corrective action discussions.
• Collaborate with suppliers on innovation, sustainability, and operational excellence initiatives.

Process Management & Optimization

• Design, implement, and continuously improve end-to-end procurement processes from need identification through contract closeout
• Oversee the implementation and management of procurement systems, technologies, and digital transformation initiatives [Source: Job Overview – Procurement.docx]
• Establish procurement governance frameworks, policies, and standard operating procedures
• Lead process automation initiatives and digital procurement tool implementation
• Develop and maintain procurement process documentation and training materials
• Cost & Market Analysis
• Conduct detailed analysis of pricing trends, total cost of ownership (TCO), and market drivers to identify cost‑saving opportunities.
• Implement strategies that achieve cost‑reduction, cost‑avoidance, and cost‑containment targets while maintaining quality and service expectations.
• Track key market indicators and provide insights to cross‑functional partners.
• Risk Management & Compliance
• Identify and mitigate supply chain risks through strategic sourcing, supplier diversification, and contingency planning.
• Ensure compliance with company policies, legal requirements, industry regulations, and ethical standards.
• Implement supplier risk assessment programs and business continuity planning
• Monitor geopolitical, economic, and market factors that could impact supply security
• Establish contract compliance monitoring and vendor audit programs
• Support the development and execution of commodity hedging strategies to improve budget visibility and mitigate volatility.
• Provide market updates, cost outlooks, and risk assessments to internal stakeholders.
• Ensure accurate tracking, reporting, and compliance for exchange traded derivatives and hedging instruments.

Performance Management & Continuous Improvement

• Develop and monitor key performance indicators (KPIs) for procurement activities and category performance
• Implement cost-saving initiatives and identify opportunities for value creation across the organization.
• Lead continuous improvement initiatives within the procurement function
• Manage procurement budgets and deliver measurable cost savings and process efficiencies
• Prepare and present regular reports to senior management on procurement performance, market intelligence, and strategic recommendations

Knowledge, Skills & Abilities

• Strategic Sourcing Expertise: Ability to lead sourcing events, negotiate complex agreements, and deliver category strategies that support business objectives.
• Analytical & Financial Skills: Strong analytical abilities to evaluate cost models, market data, and financial metrics. Capable of managing budgets, forecasts, and financial risk analyses.
• Supplier Relationship Management: Skilled in developing supplier partnerships, resolving performance issues, and driving continuous improvement across the supply chain.
• Cross‑Functional Collaboration: Effective communicator with the ability to influence stakeholders, facilitate alignment, and work across departments such as Operations, Finance, Compliance, and Quality.
• Risk & Compliance Awareness: Understanding of regulatory standards and procurement best practices with the ability to identify and mitigate supply and compliance risks.

Education & Experience

• Education:
• Bachelor’s degree in supply chain management, Business Administration, or a related field.
• MBA or advanced degree preferred but not required.
• Experience:
• Minimum of 7-9 years of experience in procurement or supply chain roles, ideally within the Integrated Facility Management industry.
• Proven success in managing sourcing projects, negotiating contracts, and delivering cost‑management outcomes.
• Experience with commodity markets and hedging strategies is a plus.

This expanded role encompasses the strategic, tactical, and operational aspects of modern procurement management while emphasizing the critical areas of category management, negotiation excellence, and process optimization.