Manager – Lease Coordinator Full Time

Job Title: Manager – Lease Coordination – Finance, COC (PTP & RTR)

Job Grade – K

Job Location: Chennai

Are you dynamic and results-oriented with a passion for logistics? Join our high-performing Global Shared Services Team (GSC) at DHL Global Forwarding, Freight (DGFF); a Great Place to Work certified organization and one of the “Top 20 most admired Shared Services Organizations in 2022” by the independent global Shared Services & Outsourcing Network (SSON).

We are the captive Shared Service Provider for DHL Global Forwarding and DHL Freight (DGFF). We are an organization of more than 4,600 colleagues complemented by approximately 500 virtual FTE (i.e., bots applied in process automation). Our colleagues are based across six service delivery centers in Mumbai, Chennai, Chengdu, Manila, Bogota & Budapest. You will interact with people from all over the world and get the chance to a truly international organization.

The Lead – Lease Coordination is responsible for analysing and reviewing lease agreements to ensure compliance with IFRS 16 guidelines and local laws, updating and maintaining the contracts in LEAP, and ensuring that transaction accounting is complete and reconciled. This role requires a candidate with a strong understanding of lease contracts, excellent analytical skills, and attention to detail. The Lease Coordinator will act as a contact point for queries regarding contract entry in LEAP or general IFRS 16 queries.

Key Responsibilities:

Lease Contract Review:

• Review all new or renewed contracts to validate adherence to IFRS 16 guidelines on long-term and short-term leases and maintain the Lease Log.
• Conduct thorough analysis of lease clauses, lease renewals, termination clauses, and maintenance responsibilities.
• Identify any discrepancies, ambiguities, or potential risks within lease agreements and communicate findings to relevant stakeholders.
• Maintain accurate and organized documentation of lease agreements and related information.
• Stay updated on relevant laws, regulations, and industry trends related to lease agreements and make recommendations for process improvements.
• Provide guidance and support to internal teams regarding lease contract terms and obligations.

Lease Accounting and Reconciliation:

• Update the LEAP database for long-term leases and the LEAP tracker for short-term leases.
• Identify differences on the reconciliation account together with the RTR team.
• Ensure that process documents related to leases are regularly updated.

Finance & Projects:

• Responsible for ensuring processes are executed in line with IFRS requirements, and drive projects for improvement in the lease process.

Measurement Criteria / KPIs:

• Achievement of EBIT targets.
• Adherence to operating costs.
• Meeting annual IKO targets depending on business requirements.
• KPI defined per project.
• Employee Opinion Survey (EOS) scores for team management.

Requirements for the Job:

Divisional Experience:

• Excellent understanding of finance processes, particularly Record to Report (RTR).
• Proven experience in lease contract review or related legal or financial roles.
• Familiarity with lease accounting standards (e.g., IFRS 16) is mandatory.
• Ability to work under pressure in a changing environment.
• Ability to work independently and manage own time and tasks.

Geographical Experience:

• Experience working within a complex matrix structure within regions and shared service centers.
• Alignment between Finance and Procurement.
• Coordination with Country/Global Stakeholders as required.
• Education / Qualification / Certification Requirements:
• Bachelor’s degree in Law, Finance, or a related field.
• IFRS certified, Certified Accountant (CA, CWA, CS).
• Minimum 10+ years of work experience, preferably in Finance.

Language Requirements:

• Any foreign language proficiency would be an added advantage (Level B1).

Apply now and embark on an exciting journey with us! We offer:

• We recognize and reward your hard work through a competitive compensation and performance-based incentive.
• We empower you to learn and grow through training that gives you the knowledge, skills, and abilities to develop into your role and a great range of resources to support your future career aspirations & personal development.
• Flexible work arrangements to support work/life balance.
• Generous paid time off: Privilege (earned leave).
• Comprehensive medical insurance coverage including voluntary parental cover (applicable for IN only)
• Recognition & Engagement culture

By joining one of the world’s leading logistics companies, you have a chance to explore a wide range of interesting job challenges and opportunities across our GSC service lines and in our different divisions around the globe.