Buy Desk Associate (Procurement Operations) Full Time NEW

Job Title:

Buy Desk Associate (Procurement Operations)

Role Overview:

We are looking for a detail-oriented Buy Desk Associate to support day-to-day procurement operations within our Procure-to-Pay (P2P) function. This role focuses on executing Purchase Requisitions (PRs), Purchase Orders (POs), managing intake requests, and supporting vendor and contract workflows. The ideal candidate should be process-driven, accurate, and comfortable working in a high-volume, SLA-based environment. This is a US-facing role, requiring alignment with US business hours and collaboration with global stakeholders.

Key Responsibilities:

Procurement Transaction Processing

• Create and process Purchase Requisitions (PRs) and Purchase Orders (POs)
• Ensure completeness and accuracy of procurement requests
• Follow defined approval workflows and procurement policies

Intake & Workflow Management

• Manage incoming procurement requests via systems and tools like Slack
• Route requests to relevant stakeholders based on predefined workflows
• Track request status and ensure timely processing

Contract & Documentation Support

• Support contract routing and documentation workflows
• Assist with execution of agreements using tools like DocuSign
• Maintain proper documentation and audit-ready records

Vendor Coordination

• Coordinate with vendors for documentation, clarifications, and follow-ups
• Ensure timely completion of procurement activities
• Escalate delays or issues when required

Quote & Data Validation

• Perform basic validation of vendor quotes and procurement data
• Identify discrepancies and flag for review

Compliance & Quality

• Follow SOPs, SLAs, and quality guidelines
• Ensure high levels of data accuracy and process compliance

Tools & Systems

• Work within procurement and collaboration tools such as:

○ Coupa ○ DocuSign ○ Slack

• Adhere strictly to system-based workflows

Reporting Support

• Update trackers and support basic procurement reporting
• Assist in SLA tracking and operational metrics

Work Schedule

• This role operates in a fixed US PST (Pacific Standard Time) shift
• Candidates should be comfortable working in a night shift aligned to US business hours
• This is a single-shift (non-rotational) role ensuring consistency and process stability

Required Qualifications

• 0–3 years of experience in procurement operations / shared services / similar roles
• Basic familiarity with P2P tools such as Coupa, SAP Ariba, or Oracle is a plus
• Strong attention to detail and ability to handle repetitive tasks accurately
• Ability to work in high-volume, SLA-driven environments
• Good communication and coordination skills

Preferred Qualifications

• Exposure to procurement or finance operations
• Familiarity with contract documentation workflows
• Experience working with ticketing or collaboration tools

Key Competencies

• Process adherence and execution discipline
• Attention to detail
• Time management and prioritization
• Basic problem identification and escalation
• Team collaboration

Success Metrics

• PR/PO turnaround time (SLA adherence)
• Transaction accuracy and error rates
• Volume handled
• Compliance with procurement processes
• Stakeholder responsiveness

Pay: ₹300,000.00 – ₹600,000.00 per year

Benefits:

• Work from home

Application Question(s):

• Good proficiency in English is required. Video introduction or TOEFL scores indicating the same are a must.

Education:

• Bachelor’s (Preferred)

Experience:

• Buy Desk: 1 year (Preferred)
• procurement and collaboration tools: 1 year (Required)

Language:

• English (Required)

Work Location: Remote