Data Entry & Operations Coordinator Full Time

Role Overview

This role is responsible for daily data accuracy, operational tracking, and team coordination.

Key Responsibilities1. Data Entry & Daily Reporting (Core Role)

• Maintain daily sales sheet in Microsoft Excel
• Update:
• Sales data
• Expense sheet
• Basic accounting entries
• Ensure same-day reporting (no backlog)
• Share daily summary report with owner

2. Billing & Documentation

• Generate daily bills/invoices
• Maintain proper transaction records
• Cross-check billing vs sales entries

3. Excel & Data Management

• Use:
• VLOOKUP
• Basic formulas (SUM, IF, COUNT)
• Tables for structured data
• Maintain organized and error-free sheets
• Follow predefined formats and task sheets strictly

4. Daily Planning & Calendar Management

• Enter all daily tasks into calendar
• Ensure:
• Tasks are scheduled, tracked, and completed
• No task is missed or delayed
• Maintain visibility of:
• Daily priorities
• Pending work
• Follow-ups

5. Meeting Coordination & Execution

• Schedule daily/weekly meetings with team
• Ensure:
• All relevant team members attend
• Meetings start on time
• Record:
• Key discussion points
• Action items
• Track completion of action items

6. Expense Tracking & Procurement Planning

• Maintain daily expense tracking sheet
• Monitor:
• Cleaning material usage
• Ration consumption
• Follow monthly ordering pattern
• Ensure:
• No stock-outs
• No over-ordering
• Coordinate with procurement/vendor when needed

7. Facility & Maintenance Monitoring

• Conduct daily facility checklist review
• Check:
• Equipment condition
• Cleanliness
• Repairs required
• Report issues and follow up until resolved

8. Cleaning SOP Compliance

• Verify daily cleaning checklist
• Ensure:
• Tasks completed properly
• Timelines followed
• Highlight gaps and report non-compliance

9. Attendance & Staff Tracking

• Maintain daily attendance records
• Track:
• In/out timing
• Absentees
• Report irregularities immediately

Skills RequiredTechnical Skills

• Strong knowledge of Microsoft Excel (MANDATORY)
• VLOOKUP (practical use required)
• Basic formulas
• Table management
• Basic billing and data entry knowledge

Functional Skills

• Strong organization & planning ability
• High attention to detail
• Strong follow-up and coordination skills
• Ability to manage multiple daily tasks

Behavioral Traits

• Highly disciplined and structured
• Takes ownership (does not wait for instructions every time)
• Comfortable with daily accountability and reporting
• Proactive in identifying and solving issues

Daily Workflow (Simple View)

• Update sales & expense sheets
• Generate billing
• Update calendar with all tasks
• Check:
• Cleaning sheet
• Attendance
• Facility status
• Conduct / coordinate team meetings
• Track expenses & stock usage
• Follow up on pending issues
• Send end-of-day report to owner

Experience & Qualification

• Minimum: 12th pass / Graduate preferred
• 1–2 years in:
• Data entry / back office / operations
• Freshers with strong Excel + discipline can be considered

Pay: ₹15,000.00 – ₹18,000.00 per month

Work Location: In person