Procurement Specialist – IT, IoT & ELV Solutions Full Time

POSITION OVERVIEW

We are seeking an experienced and results-driven Procurement Specialist to lead and manage end-to-end procurement operations for IT, IoT, and ELV (Extra Low Voltage) solutions. The candidate will drive strategic sourcing, commercial negotiations, and vendor ecosystem development while ensuring full compliance with trade regulations, logistics frameworks, and corporate governance standards. This is a senior individual contributor role based in Delhi NCR with high visibility and cross-functional engagement.

1. Position Details

2. Role & Responsibilities

A. Technical Procurement – IT, IoT & ELV

• Lead end-to-end procurement of IT infrastructure (servers, networking, storage, end-user devices), IoT devices and platforms, and ELV systems (CCTV, access control, structured cabling, BMS, fire alarm, PA systems).
• Interpret and analyse technical specifications, BOQs (Bill of Quantities), and design drawings to accurately scope procurement requirements.
• Collaborate with technical teams, system integrators, and project managers to align procurement timelines with project milestones.
• Evaluate and qualify vendors based on technical capability, certifications (e.g., OEM authorisations, ISO), and delivery performance.
• Manage product lifecycle considerations including obsolescence, warranty terms, AMC/AMS agreements, and spares availability.

B. Strategic Sourcing & Vendor Management

• Develop and execute multi-channel sourcing strategies utilising OEM direct channels, authorised distributors, e-marketplaces (GeM, Amazon Business and similar) and global suppliers.
• Build and maintain a robust vendor panel across domestic and international markets; conduct periodic vendor audits and performance reviews.
• Identify alternate sources and develop second/third-tier vendor relationships to mitigate supply chain risks and single-source dependency.
• Prepare and issue RFIs, RFQs, and RFPs; evaluate commercial and technical bids in a structured and transparent manner.
• Monitor market trends, commodity pricing, and technology shifts to make proactive and informed sourcing decisions.

C. Commercial Negotiations & Contract Management

• Follow on price negotiations, volume discount structuring, payment term negotiations, and SLA/warranty term discussions with vendors and OEMs.
• Draft, review, and execute purchase agreements, NDAs, MSAs, and vendor contracts in coordination with legal and finance teams.
• Ensure all commercial engagements are documented with proper approvals and aligned with organisational procurement policy and financial authority matrix.
• Negotiate annual rate contracts (ARCs) and blanket purchase orders to secure pricing stability for recurring requirements.

D. Logistics – Inbound, Outbound & International Trade

• Manage complex inbound and outbound logistics operations including freight forwarding, customs clearance, CHA coordination, and last-mile delivery.
• Handle export documentation including commercial invoices, packing lists, Bill of Lading (BL), Airway Bills (AWB), Certificate of Origin (COO), and Letter of Credit (LC) documentation.
• Ensure compliance with DGFT regulations, EXIM policies, customs tariff classifications (HS codes), and GST/IGST implications on imports/exports.
• Coordinate with freight forwarders, 3PL partners, and clearing agents to optimise lead times and minimise demurrage/detention costs.
• Maintain an accurate import/export register, duty drawback records, and advance authorisation tracking.

E. Compliance, Documentation & Governance

• Ensure full adherence to procurement SOPs, internal audit requirements, and regulatory frameworks including the GeM portal guidelines and MSME procurement norms (where applicable).
• Maintain accurate and audit-ready procurement records: POs, GRNs, delivery challans, inspection reports, invoices, and vendor correspondences.
• Support internal and external audits by providing timely, complete, and accurate documentation.
• Drive procurement digitalisation initiatives including ERP adoption (SAP/Oracle/Zoho), e-procurement portals, and spend analytics tools.

3. Key Requirements

Educational Qualifications

• Minimum: Bachelor’s Degree in Engineering (Electronics / IT / Electrical), Business Administration, Supply Chain Management, or a related discipline.
• Preferred: MBA / PGDM in Supply Chain, Operations, or equivalent. Certifications such as CIPS, CSCP, or CPSM will be a strong advantage.

Experience

• Minimum 7 years of progressive experience in procurement management.
• Demonstrated expertise in IT, IoT, and/or ELV domain procurement.
• Proven track record in managing multi-vendor negotiations and sourcing across domestic and international markets.
• Hands-on experience with import/export documentation, EXIM compliance, and logistics coordination.

Technical Skills & Knowledge

• Deep understanding of IT hardware/software, IoT ecosystem, and ELV systems and standards.
• Proficiency in ERP platforms (SAP MM module preferred), MS Office (especially Excel for spend analysis), and procurement tools.
• Knowledge of Incoterms, customs procedures, HS code classification, and LC mechanisms.
• Familiarity with GeM (Government e-Marketplace), CPPP, and public sector procurement frameworks is desirable.

Competencies & Soft Skills

• Strong commercial acumen with sharp negotiation and persuasion skills.
• Excellent stakeholder management – ability to collaborate with cross-functional teams (IT, Finance, Legal, Operations, Projects).
• Detail-oriented with strong analytical skills; ability to manage multiple procurements simultaneously under deadline pressure.
• High ethical standards and integrity in all procurement dealings.
• Effective written and verbal communication skills in English and Hindi.

4. Working Conditions and Location

• Location: Gurugram – office-based with occasional site visits.
• Working Hours: Standard business hours (Monday–Friday); flexibility required during critical procurement cycles or project deadlines.
• Travel: Domestic travel (vendor visits, project sites) and occasional international travel (trade exhibitions, supplier audits).
• Collaboration: Close coordination with pan-India project teams, OEM representatives, and global suppliers across time zones.