Administrative Executive (Immediate Joiner) Full Time NEW

Company Description

ENGEL is a global leader in the production of injection molding machines and automation systems, shaping the future of plastics. Our solutions manufacture everyday products like automotive components, packaging, toothbrushes, and smartphones. With nine production plants across Europe, North America, and Asia, and operations in over 85 countries, we are committed to driving customer success. Rooted in innovation and a pioneering spirit, we empower our customers to achieve sustainable growth through advanced technology and expertise.

Role Description

This is a full-time, on-site position based in Pune Division for an Administrative Executive (Immediate Joiner). In this role, you will provide executive administrative assistance, manage general administrative tasks, support day-to-day office operations, recruitment coordination, employee records management, employee support, training coordination and coordinate with team members and stakeholders. You will handle scheduling, manage communication, and ensure smooth day-to-day functioning of administrative processes while maintaining high levels of organization and efficiency.

Key Responsibilities

Recruitment & Onboarding

• Collaborate with hiring managers to understand manpower requirements and staffing needs.
• Prepare and publish job descriptions on relevant recruitment platforms.
• Coordinate interview schedules and candidate communication.
• Support onboarding activities, including documentation and induction processes for new employees.

Employee Records Management

• Maintain accurate and up-to-date employee records in HRIS systems.
• Track employee attendance, leave records, and performance evaluation data.
• Ensure confidentiality, integrity, and security of employee information and HR documentation.

• Employee Relations & HR Support
• Assist in resolving employee concerns and workplace issues professionally.
• Support initiatives that promote employee engagement and a positive work culture.

Training & Development

• Coordinate employee training programs, workshops, and learning initiatives.
• Schedule trainers, arrange venues, and maintain attendance and training records.
• Assist in identifying employee training needs and development opportunities.

Office Administration

• Manage office supplies inventory, procurement activities, and vendor coordination.
• Ensure cost-effective purchasing and adequate stock management.
• Coordinate travel arrangements, accommodation bookings, and travel logistics for employees and management.
• Maintain efficient physical and digital filing systems for easy document retrieval.

Administrative Support

• Provide administrative assistance to senior management, including:
• Calendar management
• Meeting coordination
• Preparation of reports and presentations
• Support the organization of company events, employee engagement activities, and team-building initiatives.

Required Qualifications & Skills

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• 2–5 years of experience in HR operations and office administration.
• Familiarity with HRIS systems and MS Office applications.
• Strong interpersonal, communication, and organizational skills.
• Ability to multitask and manage priorities effectively.
• Professional approach towards handling confidential information.
• Good coordination and problem-solving abilities.

Preferred Skills

• Experience in recruitment coordination and employee engagement activities.
• Vendor management and travel coordination experience will be an advantage.

Key Competencies

• Communication & Interpersonal Skills
• Attention to Detail
• Time Management
• Coordination & Planning
• Confidentiality & Integrity
• Team Collaboration
• Problem Solving