Assistant, Document Controls Full Time

We are looking for an Assistant Document Controller to work within Land Services supporting UK based project portfolios. Document Controller to undertake document control tasks like storage and management of documentation in accordance with WSP and Project Specific procedures. Furthermore, ensuring that project documentation and client deliverables are transmitted and received in accordance with project procedures using varied EDMS programs. A quality checklist must be followed prior to all documentation reaching the client to ensure that it adheres to the established controlled processes and practices. Consistency and transparency are key to maintain good relationships within the team and the client. The successful candidate must have the ability to work independently and be highly motivated whilst having a good appreciation of a deadline driven environment. They should be detail-oriented, dependable and trustworthy as they encounter complex and sensitive documents. This

is an exciting opportunity to work on major UK infrastructure projects demonstrating good time management adhere to the agreed standards. Our clients develop major aviation, highway, rail, energy and water infrastructure projects.

Responsibilities

• Manage and control project documentation in line with WSP and project-specific procedures.
• Issue documentation to clients within agreed deadlines and record all issued documents per project life

cycle requirements.

• Upload, distribute, and maintain drawings/documents in EDMS (ProjectWise, SharePoint, Aconex).
• Ensure quality checks and compliance with ISO 9001 and GDPR before client submission.
• Maintain document control logs, issue sheets, and audit trails to ensure transparency and consistency.
• Coordinate with teams in India and UK-based project managers for smooth document flow.
• Safeguard confidentiality of sensitive documentation.
• Provide the project manager with a schedule of documents received and transmitted including revisions.
• Adhere to all internal and external requirements and procedures
• Filing electronic incoming/outgoing documentation.
• Distribution of documents to relevant people / organisations
• Keep a “Document Control” log of in-coming and out-going information.
• Responsibility for high level review of project life cycle-controlled documents.
• Checking standard details on outgoing documents, for inconsistencies, revision changes and format.

Qualifications

We would love to hear from you if you have:

• Experience in document control or within engineering, construction, or infrastructure projects.
• Proficiency in MS Office (suite including Word, Excel and Power Point), SharePoint, Aconex, Think

Project, Wrench EDMS, ProjectWise or other document control software or similar document

management systems.

• Have experience working for or with consultant, contractors or project management companies and can manage multiple projects simultaneously
• Experience and confidence to present data to all stakeholders including contractors and clients

Prior experience organizing, managing, and operating document control systems.

• Excellent analytical skills, interpersonal skills, ability to multitask, experience with audits.
• Strong organizational skills, attention to detail, and ability to work under tight deadlines.
• Excellent communication skills (written and verbal) with the ability to collaborate across geographies.
• Knowledge of UK project environments and compliance standards (ISO, GDPR).
• Highly motivated, dependable, and adaptable in a deadline-driven environment.

Qualifications

• Bachelor’s degree in Business Administration / Information Management or a related field and similar

further education courses

• More than 2 years’ experience as a Document Controller, records management for Engineering /

construction projects, preferably large-scale infrastructure projects in various sectors such as energy,

rail, water, highways.

BGV:

• Employment with WSP India is subject to the successful completion of a background verification (“BGV”) check conducted by a third-party agency appointed by WSP India.
• Candidates are advised to ensure that all information provided during the recruitment process — including documents uploaded — is accurate and complete, both to WSP India and its BGV partner”.

About Us

WSP is one of the world’s leading professional services consulting firms. We are dedicated to our local communities and propelled by international brainpower. We are technical experts and strategic advisors including engineers, technicians, scientists, architects, planners, surveyors and environmental specialists, as well as other design, program and construction management professionals. We design lasting solutions in the Transportation & Infrastructure, Property & Buildings, Earth & Environment, Power & Energy, Resources and Industry sectors, as well as offering strategic advisory services. Our talented people around the globe engineer projects that will help societies grow for lifetimes to come.

With approximately 4,000 talented people across 3 locations (Noida, Bengaluru & Mumbai offices) in India and more than 73,000 globally, in 550 offices across 40 countries, we engineer projects that will help societies grow for lifetimes to come.

At “WSP” we draw on the diverse skills and capabilities of our employees globally to compete for the most exciting and complex projects across the world and bring the same level of expertise to our local communities. We are proud to be an international collective of innovative thinkers who work on the most complex problems. Unified under one strong brand, we use our local expertise, international reach and global scale to prepare our cities and environments for the future, connect communities and help societies thrive in built and natural ecosystems. True to our guiding principles, our business is built on four cornerstones: Our People, Our Clients, Our Operational Excellence and Our Expertise.

www.wsp.com

We are

• Passionate people doing purposeful and sustainable work that helps shape our communities and the future.
• A collaborative team that thrives on challenges and unconventional thinking.
• A network of experts channeling our curiosity into creating solutions for complex issues.

Inspired by diversity, driven by inclusion, we work with passion and purpose.

Working with Us

At WSP, you can access our global scale, contribute to landmark projects and connect with the brightest minds in your field to do the best work of your life. You can embrace your curiosity in a culture that celebrates new ideas and diverse perspectives. You can experience a world of opportunity and the chance to shape a career as unique as you.

Our Hybrid Working Module

With us, you can operate in a flexible, agile, yet structured work environment and follow a Hybrid Work Model.

• Maximize collaboration.
• Maintain product quality and cultural integrity.
• Balance community, collaboration, opportunity, productivity, and efficiency.

Health, Safety and Wellbeing

Our people are our greatest asset, and we prioritize a safe work environment. Health, safety, and wellbeing are integral to our culture, with each of us accountable for fostering a safe workplace through our “Making Health and Safety Personal” initiative. Our Zero Harm Vision drives us to reduce risks through innovative solutions, earning recognition for our global health and safety practices with the prestigious RoSPA Health and Safety Awards for six consecutive years.

Inclusivity and Diversity

WSP India is dedicated to fostering a sustainable and inclusive work environment where our greatest strength – Our People -feel valued, respected, and supported. We ensure an unbiased approach in hiring, promotion, and performance evaluation, regardless of age, gender identity, race, religion, sexual orientation, marital status, physical ability, education, social status, or cultural background.

Imagine a better future for you and a better future for us all.

Join our close-knit community of over 73,300 talented global professionals dedicated to making a positive impact. Together, we can make a difference in communities both near and far.

With us, you can.

NOTICE TO THIRD PARTY AGENCIES:

WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.