Assistant Registrar – Academics Full Time

Job Description: Assistant Registrar (Academics)

Position: Assistant Registrar – Academics

Location: Kanpur, Uttar Pradesh

Department: Registrar Department

Reporting To: Registrar / Dean Academics

The Assistant Registrar (Academics) will be responsible for managing and coordinating all academic administration functions of the University. The role involves ensuring compliance with regulatory requirements, managing student academic records, coordinating accreditation activities (NAAC, NIRF, NBA, UGC, AICTE, PCI, BCI, etc.), scholarship administration, academic portal management, examination-related coordination, and maintaining institutional data and documentation.

Academic Administration

• Manage day-to-day academic administration activities of the University.
• Maintain and update student academic records, enrollment data, and departmental records.
• Coordinate academic calendars, curriculum implementation, and academic notifications.
• Process admissions-related academic documentation and student registrations.
• Ensure smooth functioning of academic processes in coordination with schools/departments.

Accreditation & Quality Assurance

• Coordinate activities related to NAAC Accreditation, NBA, NIRF, AISHE, UGC, and other statutory bodies.
• Collect, compile, verify, and maintain institutional data required for accreditation and ranking submissions.
• Assist in the preparation of SSR, AQAR, DVV responses, and other accreditation-related reports.
• Coordinate with IQAC and various departments for quality assurance initiatives.
• Maintain documentation and evidence files for accreditation and compliance audits.

Academic Portal Management

• Administer and monitor ERP, Academic Management Systems, and Student Information Systems.
• Ensure timely uploading and updating of student, faculty, and academic data on university portals.
• Coordinate with IT teams for academic portal improvements and issue resolution.
• Generate academic reports and MIS reports from ERP systems.

Scholarship Administration

• Manage scholarship applications under State, Central, NSP, and institutional scholarship schemes.
• Verify student eligibility and documentation for scholarship processing.
• Coordinate with government departments and scholarship portals.
• Monitor scholarship disbursement status and maintain records.
• Ensure compliance with scholarship-related regulations and deadlines.

Regulatory Compliance

• Ensure compliance with UGC, AICTE, PCI, NMC, BCI, INC, COA, and other regulatory authorities as applicable.
• Maintain records and documentation required for inspections and audits.
• Prepare and submit statutory reports within prescribed timelines.
• Monitor circulars, notifications, and policy updates from regulatory bodies.

Data Management & Reporting

• Prepare academic MIS reports and management dashboards.
• Maintain institutional databases and archival records.
• Analyze academic data for decision-making and reporting purposes.
• Generate reports related to admissions, student progression, results, scholarships, and accreditation.

Examination & Student Services Coordination

• Coordinate with Examination Department regarding student records and academic data.
• Support issuance of transcripts, migration certificates, degree verifications, and related documents.
• Address student academic grievances and facilitate resolution.
• Coordinate convocation and academic award-related activities.

Documentation & Record Management

• Maintain confidential academic records and files.
• Ensure systematic storage and retrieval of academic documents.
• Digitize records and maintain proper documentation practices.
• Prepare minutes of meetings, notices, circulars, and official correspondence.

Required Qualifications

• Master’s Degree from a recognized University.
• Preference will be given to candidates with MBA, M.Ed., or equivalent professional qualifications.
• Knowledge of Higher Education Administration and Academic Regulations.

Experience

• Minimum 5–8 years of experience in Academic Administration, Registrar Office, University Administration, or Higher Education Institutions.
• Experience in handling NAAC, NIRF, NBA, UGC compliance, and academic documentation is mandatory.
• Experience with Academic ERP and Scholarship Portals will be preferred.

Required Skills

• Academic Administration & University Governance
• NAAC Accreditation & IQAC Processes
• NIRF, NBA, AISHE & Regulatory Compliance
• Academic ERP & Student Information Systems
• Scholarship Portal Management
• Data Analysis & MIS Reporting
• Documentation & Record Management
• Regulatory Reporting
• MS Office (Advanced Excel, Word, PowerPoint)
• Strong Communication & Coordination Skills
• Time Management and Multitasking Ability

Key Performance Indicators (KPIs)

• Timely submission of NAAC, NIRF, NBA, AISHE, and statutory reports.
• Accuracy of academic records and student data.
• Effective management of scholarship applications and approvals.
• Compliance with regulatory requirements and audit observations.
• Timely updating and maintenance of academic portals.
• Quality and accuracy of institutional documentation.
• Successful coordination of accreditation and quality assurance activities.

Preferred Candidate Profile

• Strong understanding of Higher Education Regulatory Framework.
• Experience in handling accreditation visits and compliance audits.
• Ability to work with multiple stakeholders across departments.
• Detail-oriented with strong organizational and analytical skills.
• Proactive approach toward academic quality assurance and institutional development.

Apply on hr.ru@ramauniversity.ac.in