Business Operations Coordinator Full Time

Job Title: Business Operations Coordinator

Company: VRT Management Group

Location: Santosh Nagar, Hyderabad, India (Onsite)

Experience: 1+ years in Office Administration / Business Operations Coordinator

Employment Type: Full-time

About VRT Management Group

VRT Management Group is an entrepreneurial consulting company founded in 2008 in the USA, with a mission to empower small and medium-scale business leaders across the United States.

With our expanding operations in Hyderabad, we are building a high-performing team to scale our impact through programs such as EGA, EGOS, and Entrepreneur Excellence.

We are looking for a highly disciplined and detail-oriented Business Operations Coordinator who can ensure smooth business operations, strong coordination, and excellence across the organization.

Key Responsibilities

• Own end-to-end financial administration and invoices including invoice creation, tracking, payment follow-ups, and maintaining accurate financial records (expenses, vouchers, bills, reimbursements).
• Manage executive coordination and calendar operations by scheduling meetings, avoiding conflicts, sending reminders, preparing agendas, and ensuring smooth execution of leadership schedules.
• Ensure smooth office operations and administration, including managing supplies, coordinating with vendors, maintaining office readiness, and handling administrative infrastructure.
• Assist in marketing and lead management activities, including maintaining lead databases, executing outreach (email/LinkedIn), and supporting campaign coordination.
• Execute content posting and social media coordination as per planned schedules to ensure consistency.
• Maintain organized documentation and record management systems for financial, administrative, operational, and coordination activities.
• Continuously improve systems and processes by adapting to a fast-paced, evolving (VUCA) business environment, while leveraging tools (including AI) effectively.

Required Skills and Experience

• 1+ years in Business Operations Coordinator/Office Administration / Executive Support
• Applications are accepted only from candidates with an educational background in business-related disciplines.
• Strong experience in invoicing, expense tracking, and documentation
• Proven ability in calendar management and meeting coordination
• Proficiency in MS Excel, Google Workspace
• Familiarity with Zoho Books / accounting tools (preferred)
• Strong communication and coordination skills
• High ownership, attention to detail, and confidentiality

What You’ll Get

• Opportunity to work closely with the CEO and senior leadership team, gaining direct exposure to business decision-making and execution.
• Strong learning and growth opportunities across business operations, administration, finance coordination, marketing support, and executive coordination.
• Competitive salary based on experience and capability.
• Friendly, supportive, and professional work environment.
• Opportunity to take ownership, build strong coordination skills, and grow with an expanding Hyderabad team.