Executive Assistant- A4 Full Time

Choosing Capgemini means choosing a company where you will be empowered to shape your career in the way you’d like, where you’ll be supported and inspired by a collaborative community of colleagues around the world, and where you’ll be able to reimagine what’s possible. Join us and help the world’s leading organizations unlock the value of technology and build a more sustainable, more inclusive world.

Your Role

We are looking for a proactive, detail-oriented, and highly organized Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The ideal candidate will demonstrate strong multitasking abilities, effective communication skills, and the ability to manage priorities in a fast-paced environment.

In this role you will play a key role in:

Executive & Administrative Support

• Manage executive calendars, scheduling meetings, appointments, and travel arrangements
• Handle mailbox management, correspondence, and follow-ups on behalf of leadership
• Maintain and update distribution lists and contact databases
• Prepare agendas, presentations, reports, and meeting materials

Meeting & Communication Management

• Coordinate internal and external meetings
• Capture and circulate Minutes of Meeting (MOMs) with clear action items
• Provide transcription and documentation support

Operational & Business Support

• Support business operations, reporting, and coordination across teams
• Prepare dashboards, MIS reports, and presentations using Excel and PowerPoint
• Assist with ad-hoc reporting and business analysis

Stakeholder Management

• Collaborate with internal teams (HR, IT, Finance, Operations) and external stakeholders
• Build strong working relationships to ensure smooth communication and execution

Documentation & Coordination

• Maintain organized documentation and records (SharePoint or similar tools)
• Ensure data accuracy and version control
• Support project coordination and basic PMO activities

Event & Travel Management

• Coordinate events, leadership meetings, and team engagements
• Manage travel bookings, itineraries, and expense tracking

Additional Responsibilities

• Conduct business research and compile insights
• Support procurement and administrative processes
• Assist in handling confidential information with high discretion

YOUR PROFILE

Required Skills & Qualifications

• Proven experience as an Executive Assistant, PMO, or similar role
• Strong proficiency in MS Office (Excel, PowerPoint, Word)
• Working knowledge of SharePoint or document management systems
• Excellent communication, presentation, and interpersonal skills
• Strong organizational and time management abilities
• Ability to multitask and prioritize under tight deadlines

Competencies

• High attention to detail and accuracy
• Strong analytical and problem-solving skills
• Ability to manage multiple stakeholders and conflicting priorities
• Emotional intelligence and professional maturity
• Proactive and self-driven approach

Preferred Qualifications

• Exposure to PMO activities or project coordination
• Experience working in a global or cross-functional environment
• Project management certification (optional)

What You’ll Love About Working Here

• You can shape your career with us. We offer a range of career paths and internal opportunities within Capgemini group. You will also get personalized career guidance from our leaders.
• You will get comprehensive wellness benefits including health checks, telemedicine, insurance with top-ups, elder care, partner coverage or new parent support via flexible work.
• You will have the opportunity to learn on one of the industry’s largest digital learning platforms, with access to 250,000+ courses and numerous certifications.
• We’re committed to ensure that people of all backgrounds feel encouraged and have a sense of belonging at Capgemini. You are valued for who you are, and you can bring your original self to work.
• Every Monday, kick off the week with a musical performance by our in-house band – The Rubber Band. Also get to participate in internal sports events, yoga challenges, or marathons.
• At Capgemini, you can work on cutting-edge projects in tech and engineering with industry leaders or create solutions to overcome societal and environmental challenges.

Capgemini is an AI-powered global business and technology transformation partner, delivering tangible business value. We imagine the future of organizations and make it real with AI, technology and people. With our strong heritage of nearly 60 years, we are a responsible and diverse group of 420,000 team members in more than 50 countries. We deliver end-to-end services and solutions with our deep industry expertise and strong partner ecosystem, leveraging our capabilities across strategy, technology, design, engineering and business operations. The Group reported 2024 global revenues of €22.1 billion.

Make it real | www.capgemini.com