Executive Assistant – Founder’s Office & Strategic Coordination Full Time NEW

Job Title: Executive Assistant – Founder’s Office & Strategic Coordination

Company: Multiplier AI Limited

Location: Noida (Work from Office / Hybrid based on business requirements)

Experience: 3–6 Years

Employment Type: Full-Time

CTC: ₹5–8 LPA (Based on experience, communication skills, and capability)

Reporting To: Founder / Senior Leadership Team

About Multiplier AI Limite

dMultiplier AI Limited is an AI-first healthcare analytics and technology company focused on transforming healthcare and pharmaceutical businesses through Artificial Intelligence, advanced analytics, automation, and digital transformation solutions

.We work with leading pharmaceutical, healthcare, and life sciences organizations to build intelligent platforms that improve commercial effectiveness, healthcare marketing, patient engagement, business intelligence, and operational efficiency

.At Multiplier AI, we foster a fast-paced, innovation-driven environment where technology, execution, and strategic thinking come together to solve real-world healthcare challenges

.We are currently looking for a highly organized, proactive, and execution-focused Executive Assistant – Founder’s Office & Strategic Coordination to support leadership in managing business priorities, coordination, communication, and execution tracking

.
About the Ro

leThis is not a traditional Executive Assistant role focused only on calendar management. We are looking for someone who can function as an extension of the Founder’s Office by ensuring smooth coordination across teams, tracking priorities, managing follow-ups, organizing meetings, and supporting strategic executio

n.The ideal candidate should be detail-oriented, highly organized, trustworthy, proactive, and capable of handling multiple priorities in a dynamic business environmen

t.
Key Roles & Responsibilit

ies1. Calendar & Meeting Managem

• entManage leadership calendars, appointments, meetings, and scheduling prioriti
• es.Coordinate internal and external meetings with clients, partners, vendors, and stakeholde
• rs.Ensure meeting agendas, documents, presentations, and discussion points are prepared in advan
• ce.Avoid scheduling conflicts and ensure smooth coordination of leadership commitmen
• ts.Send reminders and maintain meeting timelin

es.2. Minutes of Meeting (MoM) & Follow-Up Track

• ingAttend meetings and prepare detailed Minutes of Meeting (Mo
• M).Capture action items, timelines, responsibilities, and key decisio
• ns.Maintain trackers for pending and completed action ite
• ms.Follow up with internal teams and stakeholders to ensure timely executi
• on.Escalate delays or blockers to leadership when requir

ed.3. Founder’s Office Coordinat

• ionCoordinate with departments including HR, Finance, Operations, Marketing, Technology, and Business tea
• ms.Track strategic priorities and ensure timely execution of leadership initiativ
• es.Prepare daily, weekly, and monthly status reports for leadership revi
• ew.Maintain visibility on important deadlines and deliverabl

es.4. Communication & Documentation Managem

• entDraft professional emails, meeting summaries, business communication, and follow-up not
• es.Organize and maintain confidential documents, reports, presentations, and business recor
• ds.Maintain structured folders and documentation systems for easy acce
• ss.Coordinate communication between leadership and internal/external stakeholde

rs.5. Travel & Event Coordinat

• ionManage travel bookings including flights, hotels, transportation, and itinerari
• es.Coordinate logistics for conferences, meetings, workshops, and business even
• ts.Support event planning, guest coordination, and vendor communicati
• on.Ensure smooth execution of leadership travel and event schedul

es.6. HR & Recruitment Coordinat

• ionCoordinate interview scheduling and candidate communicati
• on.Maintain hiring trackers and recruitment updat
• es.Support onboarding coordination for leadership-driven hiring requiremen
• ts.Follow up with HR teams regarding offers, joining dates, and documentati

on.7. Finance & Compliance Coordinat

• ionCoordinate with finance teams, auditors, consultants, and vendors for documentati
• on.Track invoices, approvals, reimbursements, and compliance-related activiti
• es.Maintain trackers for important submissions and deadlin
• es.Ensure timely coordination for leadership approva

ls.8. Strategic Execution Supp

• ortAssist leadership in tracking business priorities and strategic initiativ
• es.Coordinate cross-functional execution and ensure accountabili
• ty.Support presentations, reports, dashboards, and business revie
• ws.Help streamline workflows and improve operational efficien

cy.Educational Qualificati

• onsBachelor’s degree in Business Administration, Management, Commerce, Communications, or related fiel
• ds.MBA or Postgraduate qualification is preferred but not mandato
• ry.Additional certifications in project coordination, administration, operations, or communication will be an advanta

ge.Required Experie

• nce3–6 years of experience as an Executive Assistant, Founder’s Office Executive, Operations Coordinator, Program Coordinator, or similar ro
• le.Prior experience supporting founders, CXOs, senior leadership, or startup environments is preferr
• ed.Experience in healthcare, technology, consulting, SaaS, or fast-growing organizations will be an added advanta

ge.Required Skills & Competenc

• iesExcellent verbal and written communication skil
• ls.Strong organizational and multitasking abiliti
• es.Exceptional follow-up and execution discipli
• ne.High attention to detail and confidentiali
• ty.Strong stakeholder management and coordination skil
• ls.Proficiency in Google Workspace, MS Office, Google Sheets, Docs, Calendar, Zoom, and project tracking too
• ls.Comfortable using AI productivity tools for documentation, summarization, and workflow manageme
• nt.Ability to work independently in a fast-paced environme

nt.What We Are Looking

ForWe are looking for someone who is proactive, dependable, detail-oriented, and execution-focused. The ideal candidate should be comfortable working directly with senior leadership, managing multiple priorities, and ensuring smooth coordination across business functio

ns.If you enjoy bringing structure, speed, and accountability to business operations, this role is for y

ou.Why Join Multiplier

• AI?Opportunity to work directly with founders and senior leadersh
• ip.Exposure to strategic business operations and decision-maki
• ng.Fast-paced, innovation-driven work environme
• nt.Career growth opportunities in AI, healthcare, and technology secto
• rs.High ownership and learning opportuniti

es.Interested candidates can apply or share their profil

es.