Executive Assistant to CXO Full Time NEW

Job Description: –

Role

The successful candidate will be part of the Shipping team, providing essential administrative support to the VP and team, facilitating key projects. Main responsibilities include:

• Managing calendar, inbox and correspondence for the VP
• Handling monthly budget reconciliation, expense claims, subscriptions, re-billing and invoice processing
• Assisting with presentations, documents and compliance activities
• Organizing meetings, venue and room bookings, (web) conferences, and team events
• Administering recruitment, onboarding, and maintaining team records and filing systems

This role suits candidates with strong organizational skills, proficiency in Microsoft Office, and experience in administrative support. Ideal candidates will have a background in supporting senior executives and managing multiple tasks in a dynamic environment. The role involves significant interaction with senior management and various corporate functions.

Key responsibilities

• Provide full secretarial support to the (E)VP and the team, including extensive calendar and inbox management, handling all correspondence including phone calls and messages in a professional manner
• Handle monthly budget reconciliation (budget vs. actual spending), expense claims and controlling, subscriptions, re-billing and invoice processing via SAP/Excel
• Maintain processes for key compliance activities (e.g., COI, 20F)
• Organize meetings, book venues and meeting rooms, and set up (web) conferences for major fairs and large internal meetings
• Arrange (last minute) travel, transport & accommodation, including visas and check-ins
• Manage information for weekly team leadership meetings, including (E)VP’s “to do” list, and team location
• Assist with reporting, presentations and documents using PowerPoint, Excel, Word
• Administer organizational chart, team leave, sickness records, and recruitment and onboarding processes in collaboration with HR
• Create and maintain filing systems
• Other miscellaneous tasks to support the team, which may vary according to the period

ArcelorMittal is the world’s leading steel and mining company. Guided by a philosophy to produce safe, sustainable steel, it is the leading supplier of quality steel products in all major markets including automotive, construction, household appliances and packaging. ArcelorMittal operates in 60 countries and employs about 222,000 people worldwide.