Executive – Front Office Full Time

Executive – Front Office

Job Description Summary

Job Description

Position: Front Office Executive Department: Administration /Front Office Location: HDFC BANK RAJARHART Reporting To: Admin Manager / Facility Manager Job Purpose The Front Office Executive is responsible for managing the reception area, handling visitors, coordinating communication, and providing administrative support to ensure smooth front office operations. Key Responsibilities 1. Visitor Management

• Welcome and assist visitors in a professional and courteous manner.
• Maintain visitor records and issue visitor passes as per company policy.
• Inform concerned employees about visitor arrivals. 2. Reception Handling
• Manage incoming and outgoing calls and transfer them to the appropriate departments.
• Maintain the reception area in a clean and organized manner.
• Provide basic information about the organization to visitors and callers. 3. Administrative Support
• Maintain records, registers, and documents related to front office activities.
• Coordinate courier, dispatch, and mail distribution.
• Support administrative tasks as assigned by management. 4. Access & Security Coordination
• Coordinate with security for visitor entry and exit procedures.
• Maintain temporary access cards and visitor badges. 5. Coordination
• Coordinate with internal teams for meeting room bookings and visitor arrangements.
• Assist in organizing meetings and office events when required. 6. Record Maintenance
• Maintain front office registers such as visitor logbook, courier register, and temporary card register.
• Ensure proper documentation and reporting. Skills & Competencies
• Good communication and interpersonal skills
• Professional appearance and behavior

INCO: “Cushman & Wakefield”