Front Line Officer – Time Office (Employee Benefits – PF/ESI) Full Time NEW

To manage PF, Pension, EDLI and statutory compliance operations, ensuring accurate processing, timely settlements, and full regulatory adherence

Job Context & Major Challenges

Manage end-to-end PF, Pension, EDLI, and statutory compliance operations, including coordination with EPFO, PF Trust, auditors, and internal departments to ensure accurate processing and timely service delivery

Challenges

• Achieving 100% KYC Compliance (Aadhaar seeding for all members)
• Ensuring 100% E-Nomination Completion for all PF members
• Timely Processing and Disbursement of PF Loans
• Zero NC during RPFC Inspections

Key Result Areas

Key Result Areas/Accountabilities

Supporting Actions

PF Operations & PF Loan Management

• Manage issuance of PF, Special and NR loans for all eligible employee, ensuring accurate calculation and disbursement as per company/trust policy.
• Prepare loan vouchers, loan statements, and ensure proper documentation with employee acknowledgment for audit purposes.
• Perform monthly reconciliation of loan disbursements, EMI deduction, recovery of loan amounts and interest with the Accounts Department/Trust Office.
• Prepare monthly PF contribution, EMI recovery, and interest recovery reports.

Pension (EPS) & EPFO Compliance

• Handle pension-related claims (monthly pension, withdrawals, transfer, etc.) in compliance with the EPFO Act.
• Prepare and submit required EPFO forms (Form 4, 5, 7, etc.) accurately and on time.
• Fill and manage pension applications through the EPFO portal.
• Manage UAN generation, PF/Pension number allotment to the new joiners
• Ensure prompt processing and closure of pension claims, including special cases (e.g., death cases) as per management guidelines.
• Upload monthly ECR and Update NCP (Non-Contributory Period) days and ensure accuracy in all statutory filings

Coordination with the EPFO Officials and

Ensuring 100% Statutory Compliance

• Approve online PF transfer claims and ensure timely KYC updates and approvals through the EPFO portal.
• Submit documents to RPFC on time and maintain regular communication with EPFO/RPFC offices and PF Trust for updates and grievance resolution.
• Maintain complete and accurate records of all pension-related documents for audit purposes.
• Coordinate and facilitate annual PF inspection, ensuring 100% compliance and documentation readiness.

Coordination with the PF trust and Ensuring 100% Statutory Compliance

• Ensure compliance with PF Trust rules, EPFO guidelines, and statutory requirements.
• Coordinate with PF Trust for claim approvals, fund management, and policy implementation
• Process PF Trust claims (advance/withdrawal/settlement) as per Trust rules
• Prepare and submit periodic reports/returns to PF Trust and management
• Coordinate with auditors for PF Trust audit and ensure audit readiness
• Monitor PF contributions, interest calculation, and fund reconciliation with Trust accounts
• Maintain proper records for inspections and statutory audits

EDLI & Insurance Management

• Prepare monthly EDLI statements along with detailed entry and exit reports, and submit them to the concerned insurance office within the prescribed timeline.
• Prepare EDLI payment vouchers for the Accounts Department to enable timely cheque preparation and submission to the insurance office.
• Prepare annual group insurance statements for policy renewal and coordinate with the insurance office for renewal premium and revised rates.
• Prepare EDLI claim statements with required supporting documents and ensure timely submitted the claim for nominees of deceased employees.
• Maintain regular coordination with the insurance office for submissions, renewals, claims, and clarification of issues.
• Handle EDLI inspections as scheduled by RPFC and ensure full compliance.

PF Full & Final Settlement, Annual Closing & Financial Reconciliation

• Update exit dates promptly upon receipt of exit letters and process full & final PF settlement for all members as per policy.
• Handle annual retirement settlements and coordinate with PF Trust to arrange required corpus funds for timely disbursement.
• Perform annual PF closing, including reconciliation of member balances, interest calculation, ledger finalization, and preparation of closing statements in compliance with PF Trust and statutory requirements.
• Maintaining operative and in operative ledger.
• Calculate and deduct TDS on applicable PF settlements/interest as per statutory norms and ensure proper reporting.
• Generate and maintain PF passbooks for members, ensuring accuracy and timely availability.