Human Resources Administrative Specialist Full Time

Key Responsibilities

1. Payroll & Compensation Administration

● Own end-to-end payroll processing — inputs, validation, and coordination with the payroll

partner/vendor

● Manage attendance, leave records, and reimbursement workflows

● Ensure timely statutory compliance (PF, ESI, PT, TDS on salaries)

● Maintain compensation and benefits records; support annual appraisal cycles with data

● Ensure insurance policies (health, accident, asset) are current and renewed on time

● Support Shops & Establishments, POSH, and labour law compliance as applicable

2. Employee Onboarding & Lifecycle Management

● Run the complete onboarding process for new joiners:

● Offer letters & employment agreements

● Background verification

● Group health / accident insurance enrolment

● IT asset & access card issuance

● Induction scheduling

● Manage employee records and HR documentation (digital & physical) — keep all files audit-ready

● Handle exit formalities — F&F;, experience letters, asset recovery

3. Office, Facilities & Vendor Management

● Oversee daily office operations — housekeeping, pantry supplies, stationery, and general upkeep

● Manage dry pantry, tea/coffee, and snack inventory; coordinate with vendors for timely

replenishment

● Liaise with building management / landlord for maintenance, parking, and common-area issues

● Coordinate lab/warehouse facility upkeep with respective SPOCs

● Manage relationships with office vendors — facility services, courier, travel, pantry suppliers, IT

support

● Negotiate contracts, track invoices/POs, and ensure cost efficiency in coordination with Finance

4. Cross-Functional Coordination

● Act as the central coordination point between HR, Finance, IT, and Operations for admin needs

● Support internal events — team offsites, celebrations, town halls

● Assist leadership with ad-hoc operational tasks as needed

Ideal Candidate Profile

● 1–3 years of experience in office administration, HR operations, or people ops

● Prior experience in a startup / D2C / consumer brand preferred

● Strong organisational skills with attention to detail

● Comfortable managing multiple priorities simultaneously

● Good communication skills — written and verbal

● Proficient in MS Office / Google Workspace

● High ownership mindset with a bias for action