Manager Admin Full Time NEW

Role Overview

The Manager – Admin will be responsible for overseeing the overall administration, facility maintenance, inventory management, housekeeping operations, safety compliance, and fire safety management of the organization. The role involves ensuring smooth day-to-day administrative operations, maintaining infrastructure standards, implementing safety protocols, and managing operational efficiency across the premises.

Key Responsibilities

• Administration Management
• Oversee daily administrative operations and ensure smooth functioning of office and facility activities.
• Manage administrative staff, security, housekeeping, and support teams effectively.
• Ensure discipline, cleanliness, and operational standards are maintained across the premises.
• Coordinate with all departments for administrative support and operational requirements.
• Facility Maintenance
• Supervise maintenance activities related to electrical systems, plumbing, HVAC, civil works, lifts, and office infrastructure.
• Ensure preventive and breakdown maintenance activities are conducted on time.
• Conduct routine inspections of buildings, equipment, and common areas to maintain operational efficiency.
• Coordinate with vendors and contractors for repair and maintenance work.
• Inventory & Asset Management
• Maintain records of administrative inventory, consumables, office supplies, and assets.
• Monitor stock levels and ensure timely procurement of required materials.
• Ensure proper asset tracking, storage management, and inventory control procedures.
• Conduct periodic inventory audits and maintain documentation records.
• Housekeeping Management
• Supervise housekeeping teams to ensure cleanliness and hygiene standards across all areas.
• Ensure proper upkeep of offices, common areas, washrooms, lobbies, and surrounding premises.
• Monitor housekeeping schedules, manpower deployment, and cleaning material usage.
• Conduct regular inspections to maintain high standards of cleanliness and presentation.
• Safety & Compliance
• Ensure compliance with all safety regulations, company policies, and statutory requirements.
• Conduct regular safety inspections and identify potential hazards.
• Implement corrective and preventive measures for workplace safety.
• Coordinate safety awareness initiatives and employee safety training programs.
• Fire & Safety Management
• Organize and conduct fire and safety drills periodically.
• Ensure all fire-fighting equipment, alarms, extinguishers, hydrants, and emergency systems are operational.
• Coordinate with fire safety agencies and ensure compliance with fire safety norms.
• Train employees and staff on emergency evacuation procedures and fire safety practices.
• Maintain records related to fire safety audits, drills, inspections, and compliance certifications.
• Vendor & Contractor Management
• Manage housekeeping, maintenance, and facility-related vendors and contractors.
• Evaluate vendor performance and ensure service quality standards are maintained.
• Negotiate AMC contracts and monitor vendor deliverables.
• Budget & Reporting
• Prepare and manage administration and maintenance budgets.
• Monitor expenses and implement cost-control measures.
• Prepare periodic reports related to administration, maintenance, inventory, and safety operations for management review.

Job Expectations

• Strong leadership and team management skills.
• Good knowledge of facility maintenance, inventory systems, safety standards, and fire safety compliance.
• Strong coordination, problem-solving, and vendor management abilities.
• Proficiency in MS Office and administrative reporting systems.
• Excellent communication and interpersonal skills.

Minimum Qualification

Bachelor’s degree in Administration, Facility Management, Operations, or related field.

Minimum Job Experience

Minimum 8–15 years of experience in administration, facility management, or operations

Reporting To

HOD / CMD

Travel

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