Office Admin Full Time NEW

We are looking for a highly proactive, detail-oriented, and self-driven Office Administrator to manage end-to-end office operations. The ideal candidate should take complete ownership of administrative activities, ensuring smooth functioning of the office without requiring follow-ups. This role demands agility, accountability, and strong coordination skills across vendors, staff, and management.

Key Responsibilities

1. Office Operations Management

• Oversee day-to-day office operations and ensure smooth functioning of all activities
• Maintain office infrastructure, cleanliness, and overall environment
• Ensure all office facilities (electricity, internet, water, AC, etc.) are always operational
• Coordinate with housekeeping and support staff for daily operations

2. Vendor & Facility Management

• Identify, onboard, and manage vendors for office services (maintenance, repairs, supplies, etc.)
• Negotiate pricing and ensure cost-effective procurement
• Coordinate and supervise repair and maintenance activities (electrical, plumbing, furniture, etc.)
• Maintain vendor database and ensure timely service delivery

3. Procurement & Inventory Management

• Manage procurement of office supplies, stationery, and equipment
• Track inventory levels and ensure timely replenishment
• Maintain records of purchases and vendor invoices
• Ensure cost control and avoid unnecessary purchases

4. Financial & Banking Activities

• Handle day-to-day banking activities (cheque deposits, withdrawals, documentation, etc.)
• Ensure timely payment of all bills (rent, electricity, internet, vendor payments, etc.)
• Maintain proper records of expenses and coordinate with accounts/finance team
• Support in documentation required for audits or financial reviews

5. Staff Coordination & Administration

• Manage office support staff (housekeeping, office assistants, drivers, etc.)
• Assign tasks and monitor performance to ensure efficiency
• Handle basic HR coordination such as attendance tracking, leaves, and discipline

6. Front Office & Guest Management

• Act as the first point of contact for visitors
• Manage reception activities – meet and greet guests professionally
• Coordinate meeting room arrangements and hospitality (tea/coffee, etc.)
• Ensure a positive and professional office experience for all visitors

7. Compliance & Documentation

• Maintain records of contracts, agreements, licenses, and office-related documents
• Ensure compliance with local regulations and office policies
• Keep documentation organized and easily accessible

8. Task Ownership & Execution

• Ensure all assigned tasks are completed proactively without reminders
• Anticipate issues and resolve them before escalation
• Maintain a high level of accountability and responsiveness

Pay: ₹25,000.00 – ₹35,000.00 per month

Work Location: In person