Operations Associate (US night shift) Full Time

Title: Operations Associate (night shift)

Type: Full-time, onsite in Hyderabad

We are hiring a member who will own all back-office finance, HR operations, and core admin processes.

Key Responsibilities

Accounting & Finance (US & India)

• Manage day-to-day bookkeeping in QuickBooks and supporting spreadsheets, including AP, AR, and general ledger entries.
• Oversee client invoicing, payment posting, and follow-up on overdue payments in coordination with leadership.
• Reconcile bank and credit card statements; prepare weekly and monthly finance reports for leadership.
• Own timesheet collection/verification and ensure accurate payroll inputs for all employees and contractors.

Payroll & HR Operations (US & India)

• Run Gusto US payroll and coordinate India payroll with local accountants, ensuring compliance and on-time payments.
• Manage India HR admin: leave tracking, WFH records, holidays/festivals calendar, experience letters, and HR documentation.
• Handle immigration and onboarding documentation for US and India (COI, MSAs, work orders, background checks as applicable).
• Maintain HR files, policies, and employee data, ensuring confidentiality and compliance with local regulations.

Vendor, System, and Office Administration

• Own prime and sub-vendor onboarding paperwork and portal setup.
• Administer key systems (e.g., ATS/CRM, Google Workspace admin, client portals, E-Verify).
• Standardize and document core back-office processes; create checklists and SOPs for recurring weekly/monthly tasks.

Requirements

• 4–7 years in operations/finance/office management, ideally in a staffing, consulting, or professional services firm.
• Practical experience with QuickBooks (or similar), payroll systems, spreadsheets, and basic financial reporting.
• Strong attention to detail, follow-through, and ability to manage multiple recurring deadlines independently.
• Comfort working with US and India teams across time zones; excellent written and verbal communication.