Personal Assistant & Team Coordinator Full Time

We are looking for a proactive and structured Personal Assistant & Team Coordinator (PA) to be part of our Impact, Portfolio & Projects (IPP) Department. If you are motivated by working in an impact-focused foundation, where you will have responsibility for coordinating activities and processes across our department and the Foundation’s decision-making bodies, then this might be the right next step for you.

The IPP department consists of 17 employees dedicated to ensuring that projects are set up for success and that our portfolio is continuously validated and evaluated, enabling NNF to become a truly learning organisation. As such, we ensure that strategy is embedded throughout our portfolio through clear and consistent governance, and we maintain a strong link between data-driven insights and our strategic decision-making.

You will also be part of our cross-departmental PA-network, where we share knowledge and experiences, providing a great platform for knowledge sharing, helping each other and optimising ways of working across the Foundation.

The Job

As PA & Team Coordinator for IPP, you will have three main areas of responsibilities. Firstly, you will be the Director of IPP’s right hand, assisting with both daily and longer-term activities. This includes:

• Proactive and strategic calendar management, ensuring prioritisation and optimisation of the Director’s time across internal and external commitments
• Preparing meetings: including coordinating, preparing agendas, pre-reads, presentations and noting follow-up actions
• Drafting, reviewing and proofreading presentations, memos, correspondence and other leadership materials
• Handling invoices and expenses, and following up on budget in collaboration with Finance

Secondly, you will play an important role in contributing to a positive and collaborative culture, coordinating and facilitating activities and meetings across our department as Team Coordinator. Your tasks will include:

• Supporting our organisational and people-related processes, for example recruitment coordination and onboarding of any new colleagues and coordinating our annual performance and engagement processes
• Organising and maintaining shared digital workspaces, ensuring information is structured, accessible and up to date

Finally, you will collaborate closely with the Portfolio team and take ownership for the administrative processes related to our Portfolio work; booking meetings, aligning pre-reads and agendas, and ensuring materials are prepared for meetings. This is key to ensuring that our decision-making structures can make timely and informed decisions.

Requirements

We are looking for a person who is motivated by the PA role and is positive and organised by nature. Your educational and professional background has given you a strong structured approach and insight into business processes, systems, and procedures. Most likely, you have worked for a few years as either PA to a senior leader or a management team. To succeed in this role, it is important that you have experience with planning annual processes and creating timelines taking multiple stakeholders’ calendars into account.

Professionally, you have:

• Demonstrated experience in delivering professional, high-quality PA services and sparring
• A structured, detail-oriented, and independent way of working, with the ability to see the bigger picture
• Highly skilled within MS 365; working across OneNote, Outlook, and SharePoint as well as Word, Excel and PowerPoint, and an interest in working with digital tools and AI
• Excellent inter-personal skills, and ability to interact with stakeholders at all levels
• Strong communication skills in Danish and English, both verbal and written

As a person you:

• Have a positive and can-do attitude
• Enjoy having your own responsibilities and tasks
• Understand that your success and impact primarily lie in helping your manager shine
• Are energised by a dynamic and fast paced environment
• Thrive in a cross-disciplinary environment and with team centric ways of working

Application and Information

We encourage you to apply as soon as possible and no later than 3 May 2026.

First interviews will take place 7 and 8 May 2026. Second interviews will take place 19 May 2026.

To apply, please upload your motivated CV by clicking on the “Apply” button.

About The Novo Nordisk Foundation

The Novo Nordisk Foundation dates back to 1922 and is an independent Danish foundation with corporate interests. Our vision is to contribute significantly to research and development that improves the lives of people and the sustainability of society.

Since 2010, the Foundation has donated more than DKK 30 billion primarily for research at public institutions and hospitals in Denmark and the other Nordic Countries. The Foundation gets its income from ownership of the Novo Group companies and more than 130 other life science companies.