Purchase Executive – FMCG & Housekeeping – Hotel Industry Full Time

Job Title: Food and Beverage Purchase Executive – Procurement (Hospitality Industry)

Department: Procurement / F&B Supply Chain

Location: Delhi, India

Ag. Limit: 25 – 35 years

Experience: 1-3+ years of proven experience managing food procurement operations in the hospitality industry (hotel, resort, catering, or central kitchen setup).

Role Synopsis:

The Food and Beverage – Procurement will be responsible for end-to-end sourcing, vendor management, and procurement of food items and consumables for the organisation’s hospitality operations. The role demands a strong understanding of food categories, import processes, FSSAI compliance, and cost optimisation within high-volume procurement environments.

Education & Experience:

• Bachelor’s and/or Master’s degree in Business Administration, Food Technology, Hospitality, Agro, Commerce, or a related field.
• 1-3+ years of proven experience managing food procurement operations in the hospitality industry (hotel, resort, catering, or central kitchen setup).
• Demonstrated experience in handling an annual food purchase value of ₹100 Crore or more.
• Strong vendor base and experience with overseas sourcing and import documentation.
• Working knowledge of SAP / ERP systems preferred.
• Proficiency in MS Excel, Word, and PowerPoint is mandatory.

Key Responsibilities:

1. Procurement & Coordination

• Source, evaluate, and purchase perishable and non-perishable food items, beverages, and consumables.
• Obtain and analyze quotations to prepare comparative statements for management review.
• Issue and track purchase orders in the ERP system, ensuring timely deliveries.
• Coordinate closely with Chefs and F&B Managers to meet quality and quantity requirements.
• Manage procurement of imported and specialty ingredients as per menu and seasonal demands.

2. Vendor Management

• Identify, develop, and maintain relationships with reliable suppliers across all F&B categories (fresh produce, meat, seafood, dairy, grocery, bakery, beverages, etc.).
• Maintain updated vendor databases, rate contracts, and supplier performance records.
• Ensure suppliers comply with FSSAI and food safety standards.
• Conduct periodic vendor performance reviews and evaluations.

3. Cost & Compliance

• Negotiate effectively for best pricing, quality, and delivery timelines.
• Ensure all procurements are within approved budgets and comply with procurement policies.
• Verify supplier invoices against purchase orders and goods received notes.
• Support the cost control team with price variance and consumption analysis reports.

4. Documentation & Reporting

• Maintain accurate records of PRs, approvals, POs, and deliveries.
• Track pending POs and follow up for timely supply.
• Generate weekly and monthly procurement and supplier performance reports.
• Assist internal and external audits with necessary procurement documentation.

Key Skills & Competencies:

• Strong knowledge of staples, perishables, dairy, grocery, meat & poultry categories.
• Excellent negotiation, coordination, and vendor relationship skills.
• Hands-on experience in ERP systems (SAP, IDS, Oracle, Material Control, etc.).
• Understanding of FSSAI and food safety regulations.
• Strong analytical, communication, and teamwork skills.
• Attention to detail and strong follow-up discipline.