QC Document Controller Full Time

About Us

Proserv is a global controls technology company with a heritage stretching back more than 60 years. We provide industry-leading solutions to improve the reliability, optimise the performance and extend the life of critical infrastructure across the energy sector.

Our team not only has the talent and technological expertise to deliver these transformative goals, but day-to-day, we hold to a clear set of FRESH Proserv values that underpins everything we do around the world.

So, if you believe you not only have the skills and know-how needed for this role, and you are a team player; keen to do things the right way; possess an inquisitive and creative mind; prioritise giving top-quality service and you enjoy helping and collaborating with colleagues or clients – then we really want to hear from you.

What We Are Looking For
To maintain Certificate/Test/Inspection records from Certification/Inspection body & all QHSE records associated with Project, Material Test Certificate/Calibration certificate in both electronic and hard copy. Key Responsibilities (includes, but not limited to the following)

• Accurately file, ensure protection and preservation of QHSE documents and data.
• Maintain the Certificate/Test/inspection records from Certification/Inspection body.
• Improve QC document control process.
• Take ownership and help in timely preparation/updating of the Project MRB in both soft copy and hard copy complying with the approved MRB Index.
• Compile and correlate the Material Certificates and traceability records.
• Scanning, indexing, and digital archiving of project QC documents.
• Support the Quality Engineer by completing documentation and other assigned tasks.
• Flag or highlight documentation-related issues early and communicate them for timely resolution.

• Compile and maintain documentation pertaining to Valve Build. • Prepare and maintain test reports for tests carried out in-house, supporting Production and Quality.

Key Performance Indicators

• Contribution in Developing & Implementation of the internal & external documentation handling models to effectively manage documentation.
• To ensure all certificates are arranged and saved in a proper way and easily accessible to all.
• To ensure certificates are available as per the Traceability prepared and MRB requirements.
• Maintain the QHSE documentation system for easy retrieval.
• Control and segregate the document into legible and readable files.
• Submission of QHSE documents pertaining to Projects on time.
• Ensure all QC documents comply with QHSE, ISO, and client-specific requirements as applicable, and are audit-ready.
• Reduce paper wastage. Compliance Requirements Proserv have a Business Ethics Policy (‘the policy’) which provides guidance to all employees in their day to day roles as well as helping you and the business comply with the law at all times. The incumbent must read, understand and comply with, at all times, the policy along with all other corresponding policies, procedures and directives.

QHSE Responsibilities

• Engage in Health & Safety training. Learn about the risks present at work and how your actions or behavior can reduce the likelihood of you or a stakeholder in our business having an incident.
• Always stop unsafe work, whether intervening with others or taking time to check risks and change your own plan to make things safer.
• Report quality problems and safety incidents promptly. Help with investigations, share openly and honestly to help prevent those issues happening again.
• Contribute to our culture of continuous improvement, challenge waste or inefficiency, share ideas for improvement, and follow up until there’s a result.

Qualifications Education Essential

• Diploma/bachelor’s degree in any discipline Experience Essential
• A minimum of 1 years’ experience of Operations and Document Control in the Oil & Gas/EPC projects or similar Industry.
• Adept knowledge of MS Office 365 and very good computer skills.
• Accurate data entry skill with attention to detail.

Preferred

• Experience in document and data management through software, D365, MS Office 365 etc. Core Competencies
• Documentation & Collation: ITPs, QPs, calibration/test certificates, material certifications, Engineering drawings, Manufacturing Record Book, and quality packs.
• Communication & Collaboration: Demonstrated ability to collaborate with internal teams.

Why Choose Us

We offer a competitive starting salary with an opportunity to advance, which will be dependent on competency starting level.