Remote Executive Assistant / Operations Coordinator Full Time NEW

We are seeking a highly capable remote assistant to support a U.S.-based psychiatrist and growing private practice operation.

This is not a basic virtual assistant role. We are looking for someone intelligent, organized, discreet, and highly reliable who can independently manage administrative and operational tasks with professionalism and attention to detail.

The ideal candidate is proactive, communicates exceptionally well in English, learns quickly, and enjoys creating structure and organization.

Responsibilities

• Manage inboxes, scheduling, and calendar coordination
• Draft and respond to professional emails
• Organize documents, contracts, PDFs, and spreadsheets
• Coordinate with recruiters, clinics, healthcare platforms, and credentialing teams
• Track administrative follow-ups, deadlines, invoices, and onboarding items
• Maintain organized records and operational systems
• Assist with general executive and practice support tasks
• Handle sensitive and confidential information professionally

Requirements

• Excellent written and spoken English
• Strong organizational ability and attention to detail
• High level of reliability and responsiveness
• Ability to work independently with minimal supervision
• Comfortable using Gmail, Google Calendar, Google Docs/Sheets, Zoom, and PDF tools
• Professional communication style
• Stable internet connection and reliable availability

Preferred Background

Candidates with experience in one or more of the following are strongly preferred:

• Executive assistance
• Healthcare or medical administration
• Legal or compliance support
• Startup or operations support
• U.S.-based remote work environments

Position Details

• Fully remote
• Part-time
• Initially approximately 1-2 hours/day, Monday–Friday
• Flexible schedule with some overlap with U.S. hours preferred
• Potential for long-term growth and increased responsibilities

Compensation

Compensation will depend on experience and communication skills.

To apply, please include:

• CV
• Your expected hourly rate
• Your availability
• The phrase “Detail matters” in your application so we know you read the posting carefully

Work Location: Remote