Senior Officer, Corporate Administration Full Time

We’re a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide.  We employ a global workforce of 6,500+ people across 24 jurisdictions and have assets under administration (AUA) exceeding US$857 billion. We work with 13 of the world’s top-15 private equity firms.

Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts.

Above all, what makes us different is our people. Operating as trusted partners to our clients, we deliver intelligent solutions through a combination of technical expertise and strong relationships based on deep client understanding. 

We’re driven by our Group purpose, to power people and possibilities.

Job Description

This role offers an exciting opportunity to support the Lux Fund Corporate Secretarial team within a global organization, working closely with colleagues in Luxembourg on diverse and complex client portfolios. You will play a key part in ensuring client companies remain in good standing by delivering high-quality administrative and corporate secretarial services. With exposure to cross-border operations and complex administration, this position is ideal for someone looking to grow their expertise in a collaborative, international environment.

What You’ll Do

• You’ll provide end-to-end corporate secretarial support to the Luxembourg Funds CS & Cosec team in line with the SLA, acting as the main point of contact for complex clients and ensuring timely, high‑quality delivery of all requests.
• You’ll support audits and governance activities by attending board and shareholder meetings, preparing complex board packs, finalising board minutes, and reviewing work produced by junior team members.
• You’ll manage regulatory and compliance requirements, including preparing and reviewing RCS, RBO, UBO, bank account opening documentation, conducting transaction monitoring, and performing Compliance File Reviews (CFRs) and client onboarding activities.
• You’ll coordinate closely with the Luxembourg FCS and Payments teams to ensure accurate and compliant payment processing while strictly adhering to internal procedures, laws, regulations, checklists, and risk‑mitigation standards.
• You’ll support team leadership and professional excellence by coordinating deliverables for up to three junior team members, maintaining strong stakeholder relationships, developing specialist client knowledge, and continuously investing in your professional development.

What We Offer

• Comprehensive remuneration: Competitive financial packages based upon market rates for your role, proportionate to your qualifications, level of experiences and skills profile
• Pension Scheme: Generous employer contribution with the ability to increase employee contributions
• Wellbeing: Additional social benefits such as medical insurance & life assurance, discounted gym memberships and the opportunity to engage with our local community via sports activities, charity programmes & environmental initiatives
• Flexible working: We recognise the value of working flexibly and enable our employees to enjoy an excellent work-life blend
• Support and development: We will ensure you have the right training, tools and development plan to grow and improve your skills every day.

Qualifications

• You hold a bachelor’s degree in Law or a related field and are a qualified Company Secretary (CS), with over 6 years of experience in Corporate, Company, or Fiscal Law.
• You are conversant with corporate secretarial practices, particularly involving Funds and Special Purpose Vehicles (SPVs), and have experience in private equity and real estate markets, including knowledge of various fund structures and vehicles.
• You have hands-on experience in board governance and corporate secretarial functions, including preparing board materials, attending or leading board meetings, acting as Company Secretary, drafting complex minutes, and handling regulatory filings.
• You are proficient in Microsoft Office applications, including email, word processing, Excel, presentations, and video conferencing tools.
• You demonstrate strong written and advanced verbal communication skills, with mandatory fluency in English.

Desired

• Experience working in Financial Services or Shared Services office environment.
• Experience working in a multinational office environment.
• Experience being a corporate secretary, paralegal, or other similar job, in other jurisdictions.
• Being conversant with corporate secretarial practices, especially in the areas of funds and special-purpose vehicles is an advantage
• Language – Fluency in French is an advantage

Additional Information

Sustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining long-term relationships with all our stakeholders – including our employees, clients, and local communities – while also reducing our impact on our natural environment.

There is always more we can, and should do, to improve – whether in relation to our people, our clients, our planet, or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. We’re committed to fostering an inclusive, equitable and diverse culture for our people, led by our Diversity, Equity, and Inclusion steering committee.

Our learning and development programmes and systems (including PowerU and MyCampus) enable us to invest in growing our employees’ careers, while our hybrid working approach supports our employees in achieving balance and flexibility while remaining connected to their colleagues. We want to empower our 6,500+ employees – from 94 nationalities, across 24 countries – to each achieve their potential. Through IQ-EQ Launchpad we support women managers launching their first fund, in an environment where only 15% of all private equity and venture capital firms are gender balanced.

We’re committed to growing relationships with our clients and supporting them in achieving their objectives. We understand that our clients’ sustainability and success lead to our sustainability and success. We’re emotionally invested in our clients right from the beginning.