Services Support Associate II, Administrative Assistant- Hyderabad Full Time NEW

Position Summary

Services Support Associate II, Administrative Assistant- Hyderabad

As an Admin Analyst, you will assist our OGC (Office of the General Counsel) team with many administrative activities including document management, records maintenance, preparing presentation, manage calendar etc.

We are seeking a highly diligent and meticulous Administrative Assistant, proficient in English, to join our team.

Work you will do

Play a key role in the daily organization of OGC (Office of the General Counsel).

• Assist the team in a wide variety of administrative tasks.
• Handling incoming and outgoing e-mails and correspondence.
• Filing and archiving of documents.
• Able to handle calendar/agenda management for different levels.
• Manage and prioritize multiple tasks and projects efficiently.
• Work independently in the absence of supervision, following through on tasks to ensure their completion.
• Maintain a high level of accuracy in all tasks and communications.
• Be proactive in identifying and addressing potential issues.
• Communicate effectively and courteously with team members and relevant stakeholders.
• Organize and maintain files and records and ensuring they are up-to-date.
• Coordinate schedules, meetings, and travel arrangements as needed.
• Assist in the preparation of reports, presentations, and other documents.
• Support the team in various administrative tasks as required.

More particularly (non-exhaustive list)

• Corporate Matters
• Legal Entity Database: update, follow up with other Member Firms/Geographies and Global.
• Board of Directors/Management Committee/General Shareholders Meetings:
• Sending proxies via DocuSign
• Filing proxies
• Update corporate tool
• Update share registers & numbering of shares
• Update KBO (Crossroads bank for enterprises – Public trade register)
• Regulated business: formalities with IBR (Belgian Institute for Auditors) and ITAA (Institute for tax advisors and accountants.)
• Update OGC (Office of the General Counsel) Intranet (corporate documents).
• Check and follow-up ServiceNow tickets (criminal records, non-bankruptcy certificates, extracts KBO, etc.).
• Contentious Matters
• Sending Forms to FRLs (Functional Risk Lead) during claim sweeps.
• Chasing practitioners to timely receive answers to our requests.
• Insurance Matters
• Follow-up Service Now Tickets.
• Request insurance certificates to our brokers.
• Update OGC (Office of the General Counsel) Intranet (insurance certificates).

Responsibilities:

• Responsible in helping create SOP’s, process documents, quality checks.
• In absence of other team members, should play an important role by being more proactive, ensuring the smooth flow of the work.
• Able to collaborate effectively and share knowledge, skills and experience with colleagues.
• To participate in team building activities

The Team:

The USI Finance & Business Operations team at Hyderabad supports a wide variety of capabilities like financial reporting, HR and financial transaction processing, administrative service and helpdesk support, marketing, and IT services.

Qualifications and experience required:

• Any Graduate
• Proven experience (minimum 3+ years) as an administrative assistant or in a similar role.
• Excellent written and verbal communication skills in English.
• Outstanding organizational and time management skills, capable of thriving in a fast-paced environment.
• Strong sense of responsibility and ability to manage results with excellence.
• Highly accurate, proactive, communicative, and polite.
• Excellent problem-solving abilities and a detail-oriented mindset.
• Proficient in MS Office (Word, Excel, PowerPoint) and other office software.
• True team player who is eager to learn and grow within the role.
• Able to maintain confidentiality of very sensitive information and discrete.
• Ability to manage results with excellence.
• Strong sense of accountability.
• Flexible in changing circumstances and stress resistant.

Preference: If already worked as an administrator for any legal team.

Location: Hyderabad

Work timings: 11 AM to 8 PM, can change according to business needs.

Our purpose

Deloitte’s purpose is to make an impact that matters for our people, clients, and communities. At Deloitte, purpose is synonymous with how we work every day. It defines who we are. Our purpose comes through in our work with clients that enables impact and value in their organizations, as well as through our own investments, commitments, and actions across areas that help drive positive outcomes for our communities.

Our people and culture

Our inclusive culture empowers our people to be who they are, contribute their unique perspectives, and make a difference individually and collectively. It enables us to leverage different ways of thinking, ideas and perspectives, and bring more creativity and innovation to help solve our clients’ most complex challenges. This makes Deloitte one of the most rewarding places to work.

Professional development

At Deloitte, professionals have the opportunity to work with some of the best and discover what works best for them. Here, we prioritize professional growth, offering diverse learning and networking opportunities to help accelerate careers and enhance leadership skills. Our state-of-the-art DU: The Leadership Center in India, located in Hyderabad, represents a tangible symbol of our commitment to the holistic growth and development of our people. Explore DU: The Leadership Center in India .

Benefits To Help You Thrive

At Deloitte, we know that great people make a great organization. Our comprehensive rewards program helps us deliver a distinctly Deloitte experience that helps that empowers our professionals to thrive mentally, physically, and financially—and live their purpose. To support our professionals and their loved ones, we offer a broad range of benefits. Eligibility requirements may be based on role, tenure, type of employment and/ or other criteria. Learn more about what working at Deloitte can mean for you.

Recruiting tips

From developing a stand out resume to putting your best foot forward in the interview, we want you to feel prepared and confident as you explore opportunities at Deloitte. Check out recruiting tips from Deloitte recruiters.

Requisition code: 355429