Strategic Personal Assistant- Prayagraj Full Time NEW

Pay: ₹40,000.00 – ₹60,000.00 per month

Job Title: Strategic Personal Assistant to CEO

Job Overview:
We are seeking a highly organized, proactive, and detail-oriented Strategic Personal Assistant to work directly with the Founder & CEO of Ecavo Agro Daily Private Limited – a fast-growing FMCG staples & spices brand based in Prayagraj. This is not a routine PA role. You will function as a hybrid Strategic Assistant, Executive Coordinator, Travel Operations Manager, and Personal Logistics Manager. You will be the right hand of the CEO, staying five steps ahead, preventing last-minute chaos, and ensuring nothing falls through the cracks. This role is integral to the success of Ecavo and offers a front-row seat to a 100x-scale founder’s journey.

Key Responsibilities:

1. Calendar & Schedule Management: Manage the CEO’s daily calendar – meetings, calls, office visits, travel, meals, and buffers. Prevent conflicts and track all important events.

2. Travel Operations: Plan and execute domestic and international travel end-to-end – flights, hotels, airport transfers, visas, lounges, itineraries, recovery buffers, and positioning flights. Manage Marriott preferences, business class bookings, and luxury-first routing.

3. Wardrobe, Packing & Lifestyle Support: Coordinate outfit planning, packing checklists, event readiness, laundry, grooming, watch and shoe coordination. Follow the 72h / 48h / 24h pre-travel SOP.

4. Personal & Health Support: Handle medication, meal, gym, and sleep reminders. Coordinate deliveries, gift arrangements, restaurant reservations, family scheduling, and event planning.

5. Correspondence & Communication: Screen, prioritize, and respond to WhatsApp messages, emails, and calls. Draft messages on the CEO’s behalf and ensure timely follow-ups.

6. Meeting Coordination: Coordinate and facilitate meetings, prepare agendas, take detailed minutes, and follow up on action items with internal teams and vendors.

7. Cross-Departmental Coordination: Act as the central coordination point between the CEO, HR, Admin, Accounts, Sales, vendors, hotels, partners, and family.

8. Research & Information Gathering: Conduct vendor comparisons, hotel comparisons, market research, and provide concise summaries to assist the CEO in decision-making.

9. Document & Presentation Preparation: Prepare reports, presentations, and briefing documents so the CEO is fully prepared for meetings and engagements.

10. Confidentiality & Discretion: Maintain the highest level of confidentiality in handling sensitive business and personal information.

11. General Administration: Handle expense reports, invoice follow-ups, payment reminders, file management, and office supply coordination.

Qualifications & Requirements:

– 2+ years of experience as a Personal Assistant, Executive Assistant, Founder’s Office Associate, or Chief of Staff supporting senior leadership.
– Strong organizational, time management, and multitasking skills.
– Excellent written and verbal communication in both English and Hindi.
– Proficiency in Google Workspace (Calendar, Gmail, Sheets, Drive), MS Office, and WhatsApp coordination.
– Comfortable using AI tools such as ChatGPT and Perplexity for research and drafting.
– Calm, structured, emotionally stable, mature, and reliable under pressure.
– Ability to handle sensitive information with discretion and professionalism.
– Bachelor’s degree or equivalent qualification preferred.

Preferred Background:

– Experience in hospitality, travel coordination, founder’s office, or D2C/FMCG support.
– Exposure to Marriott Bonvoy or premium travel booking systems.
– Familiarity with HRMS tools like Keka.

Why Join Us:

At Ecavo Agro Daily Private Limited, you will be part of a dynamic team scaling a category-leading FMCG brand. You will work directly with the Founder & CEO, gaining unmatched exposure to FMCG operations, quick commerce strategy, fundraising, and AI-driven automation. Your work will directly enable the CEO and shape the trajectory of the company.

Do NOT Apply If:

– You are a passive executor or need constant supervision.
– You are slow to respond or weak in written communication.
– You cannot start within 2–3 weeks.
– You are not comfortable being based in Prayagraj full-time.

Job Types: Full-time, Permanent

Benefits:

– Cell phone reimbursement
– Flexible schedule
– Food provided
– Internet reimbursement
– Leave encashment
– Travel exposure (domestic & international)

Schedule:

– Day shift
– Occasional weekend and evening availability

Supplemental Pay:

– Performance bonus
– Quarterly bonus
– Travel allowance

Application Question(s):

1. Describe a time you anticipated a problem for your boss and resolved it before they noticed. What was the situation, and how did you handle it?

2. Have you planned international travel for someone – including flights, hotels, visas, and transfers? Which countries, and how recently?

3. What is your current notice period, and what is your earliest possible joining date?

Education:

– Bachelor’s (Required)

Experience:

– Total work: 3 years (Required)
– Personal Assistant / Executive Assistant: 2 years (Required)

Language:

– English (Required)
– Hindi (Required)

Ability to Commute:

– Prayagraj, Uttar Pradesh (Required)

Ability to Relocate:

– Prayagraj, Uttar Pradesh: Relocate before starting work (Required)

Work Location: In person, Prayagraj

Application Deadline: 05/06/2026

Job Types: Full-time, Permanent

Pay: ₹40,000.00 – ₹60,000.00 per month

Benefits:

• Cell phone reimbursement
• Flexible schedule
• Food provided
• Health insurance
• Internet reimbursement
• Leave encashment
• Provident Fund

Application Question(s):

• Can you describe a time when you had to manage multiple tasks with tight deadlines while ensuring attention to detail and maintaining effective communication?

Education:

• Bachelor’s (Required)

Experience:

• total work: 3 years (Required)
• Personal assistant: 2 years (Required)

Language:

• English (Required)

Work Location: In person

Application Deadline: 05/06/2026