Strategic Sourcing Analyst, Specialist Full Time

About Vanguard

Founded in 1975, Vanguard is one of the world’s leading investment management companies. The firm offers investments, advice, and retirement services to tens of millions of individual investors around the globe—directly, through workplace plans, and through financial intermediaries.

Vanguard’s India Office

Vanguard’s office in India is a significant milestone in our global expansion. We are committed to establishing an enduring technology center in Hyderabad, Telangana and are excited to be adding talent who will focus on Artificial Intelligence (AI), mobile, and cloud-based technologies that drive our business outcomes and deliver a world-class experience for our clients.

About The Role.

The Sourcing Analyst in Hyderabad, India will work with other team members, clients and suppliers both in-region and remotely across the globe. They will support, execute and manage all third-party supply and demand requests for the India office. This includes meeting regularly with key clients and suppliers, understanding their strategic business needs, understanding the suppliers in the market (their current capabilities and roadmaps), collaborating on cost savings/reduction efforts with Financial Planning to clearly link ESM’s value capture back into P&Ls. Regular monthly reporting is required. Quarterly reporting to senior management is also required, including submitting and presenting from time-to-time to the Head of ESM and other related Officers

Core Responsibilities

• Manages a project or workstreams within a broader project or program. Develops, implements, and monitors project plans. Contributes expertise to major project deliverables, milestones, and required tasks.
• Provides insight on best practices and common obstacles based on prior experiences. Ensures strategies are aligned with the overall department strategy.
• Communicates project status and issues regularly to stakeholders, including leaders, team members, and senior managers. Interpret and communicate contract requirements, obligations, and risk exposures to key stakeholders, including sourcing professionals and business leaders.
• Builds and maintains effective relationships. Proactively fosters communication between internal and external project stakeholders. Influences key decisions across stakeholder groups.
• Proactively identifies, manages, and mitigates risks and any related project issues. Communicates solutions on key issues or projects to management and stakeholders to obtain their input and buy-in as appropriate.
• Provides thought leadership and oversight to support engagement strategy and delivers guidance on OKR/Right Start strategic directions to support ESM’s overall goals/key initiatives.
• Directs strategic planning and makes key decisions that provide strategic direction for the Business and ESM, including category and supplier strategies. Leverages data analytics and insights in such strategies that are aligned to business priorities and forecasting. Prepares and presents strategic analysis, findings, and potential solutions into actionable recommendations. Crafts data into a compelling storyline with actionable insight for the senior management.
• Maintains accordance with industry best practice/trends, defines standards within ESM in the space of competitive bidding, contracting and supplier management. Understands regulatory requirements. Recommends new and enhanced capabilities and services to protect Vanguard as required. Directly partners with Legal, Risk and other partners to understand key concerns and opportunities for their specific’s functions.
• Leads/supports and executes all transaction types, including complex and impactful strategic negotiations, competitive bids (performs supply market data analysis and recommends suppliers to the business), and product/services analyses.
• Ensures proper closure of transactions including the successful handoff to purchasing and payables associates, the validation that suppliers will comply with agreed-upon payment terms, and that the contracting team receives documents in good order.
• Partners with leaders to define problem, issues, and planned approach for research and analyses. This includes negotiations and supplier selection for products and services. Manages contracts and relationships for suppliers within categories, including, but not limited to: Technology, Human Resources, Professional Services and Facilities.
• Follow and champion global procurement process compliance. Educate key stakeholders about commercial, compliance, legal, policy and other considerations in support of the contract negotiation or supplier management process. Creates and leads training of and supports adherence to procurement policies and procedures. Ensures application of fair business practices and procurement of products and services at the best execution and price.
• Works directly with Third Party Risk Management, Risk Domain Groups (e.g. Global Privacy, InfoSec, Compliance, Business Continuity, Financial Crimes, Artificial Intelligence, etc.) and other groups as required to create and augment existing Standard Operating Procedures and RACIs.
• Participates in special projects and performs other duties as assigned (e.g. Respond to internal audit requests).
• Support/ lead Onboarding of new suppliers as well as offboarding including any transitional programs/ projects will be required.
• End to end contract management (Full lifecycle)
• Setting up and agreeing Governance for ongoing supplier relationship management with stakeholders/business partners

Qualifications

• Minimum of six years related work experience, including leading contract negotiations and running competitive RFQ/RFI/RFPs.
• Financial Services and/or Technology specific experience preferred.
• Undergraduate degree or equivalent combination of training and experience. Graduate degree preferred.
• Flexible work hours are required to work with stakeholders across regions in different time zones. This is about 10%-20% per week.
• Strong communication and relationship management skills are required. Ability to escalate proactively.
• Strong data analysis, reporting and presentation skills are required.

Location

This role is based in Hyderabad, Telangana at Vanguard’s India office. Only qualified external applicants will be considered.

Our mission

Vanguard adheres to a simple purpose: To take a stand for all investors, to treat them fairly, and to give them the best chance for investment success.

Our commitment to you

Vanguard takes the same long-term view of your success—at work and in life—with Benefits and Rewards packages that reflect what you care about, throughout all the phases and stages of your life. Our Total Rewards programs provide you and your loved ones with wellness support for key areas in your life:

Financial wellness

We’re committed to enabling your financial success and provide competitive offers and programs.

Physical wellness

We’re committed to providing benefits that support your physical health and wellness.

Personal wellness

We’re committed to providing resources that help support the full scope of your life.

How we work

Vanguard has implemented a hybrid working model for most of our employees (crew members), designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.