Transport & Facilities Lead Full Time

Department: Administration / Facilities & Transport

Reports to: Head – Administration / Operations

About The Role

We are looking for an experienced Transport & Facilities Lead to manage end-to-end employee transportation operations (60%) along with administrative and facility management functions (40%). The role ensures safe, compliant, and cost-effective transport services while supporting smooth day-to-day office and facility operations for a Mid size employee base.

What You’ll Do

Transport Management (60%)

• Manage end-to-end employee transportation operations including route planning, scheduling, vendor coordination, and daily fleet management.
• Willingness to work in rotational shifts (Morning, Evening & Night) to support 24×7 operations.
• Ensure 100% compliance with safety, statutory, and company transport policies including driver verification, cab audits, GPS tracking, and night shift protocols.
• Manage transport vendors including onboarding, SLA adherence, performance reviews, and commercial negotiations.
• Monitor transport costs, billing accuracy, MIS reporting, and monthly invoice reconciliation to ensure budget adherence.
• Handle transport-related escalations, incidents, and audits with timely corrective and preventive actions.
• Drive continuous process improvements for optimized fleet utilization, better route planning, improved employee experience, and cost efficiency.

Administration & Facilities Management (40%)

• Manage Integrated Facility Management (IFM) services including housekeeping, security, pantry, maintenance, and support services.
• Coordinate with landlords, building management teams, and internal stakeholders for seamless facility operations.
• Oversee AMC contracts, asset and inventory management, office supplies, and vendor payments.
• Ensure compliance with statutory regulations, safety standards, hygiene norms, and workplace policies.
• Prepare periodic administration MIS reports, track budget utilization, and implement cost-optimization initiatives.

Stakeholder Management

• Act as the Point of Contact for employees, vendors, internal teams, and leadership for transport and administration matters.
• Ensure clear and timely communication with employees, internal stakeholders, and leadership.

What You Bring

• 7 to 10 years of experience in Ground Transport Operations and Facilities Management.
• Experience working in a reputed organization with 500–1000+ employee strength.
• Strong knowledge of transport compliance, safety regulations, and vendor management.
• Proven ability to manage budgets, multiple vendors, and operational escalations.
• Decent communication, coordination, and stakeholder management skills.

GHX: It’s the way you do business in healthcare

Global Healthcare Exchange (GHX) enables better patient care and billions in savings for the healthcare community by maximizing automation, efficiency and accuracy of business processes.

GHX is a healthcare business and data automation company, empowering healthcare organizations to enable better patient care and maximize industry savings using our world class cloud-based supply chain technology exchange platform, solutions, analytics and services. We bring together healthcare providers and manufacturers and distributors in North America and Europe – who rely on smart, secure healthcare-focused technology and comprehensive data to automate their business processes and make more informed decisions.

It is our passion and vision for a more operationally efficient healthcare supply chain, helping organizations reduce – not shift – the cost of doing business, paving the way to delivering patient care more effectively. Together we take more than a billion dollars out of the cost of delivering healthcare every year. GHX is privately owned, operates in the United States, Canada and Europe, and employs more than 1000 people worldwide. Our corporate headquarters is in Colorado, with additional offices in Europe.

Disclaimer

Global Healthcare Exchange, LLC and its North American subsidiaries (collectively, “GHX”) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, national origin, sex, sexual orientation, gender identity, religion, age, genetic information, disability, veteran status or any other status protected by applicable law. All qualified applicants will receive consideration for employment without regard to any status protected by applicable law. This EEO policy applies to all terms, conditions, and privileges of employment, including hiring, training and development, promotion, transfer, compensation, benefits, educational assistance, termination, layoffs, social and recreational programs, and retirement.GHX believes that employees should be provided with a working environment which enables each employee to be productive and to work to the best of his or her ability. We do not condone or tolerate an atmosphere of intimidation or harassment based on race, color, national origin, sex, sexual orientation, gender identity, religion, age, genetic information, disability, veteran status or any other status protected by applicable law. GHX expects and requires the cooperation of all employees in maintaining a discrimination and harassment-free atmosphere. Improper interference with the ability of GHX’s employees to perform their expected job duties is absolutely not tolerated.

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