Van Sheet Controller Full Time NEW

Reference Number RCL260416-3

Company RCL Foods

Job Title Van Sheet Controller

Functions Finance

Job Type Classification Permanent

Location – Town / City Pretoria West

Location – Province Gauteng

Location – Country South Africa

Job Description

RCL FOODS is a deeply rooted South African food manufacturer that produces some of the country’s most-loved brands: Yum Yum peanut butter, Nola mayonnaise, Ouma rusks, and Selati sugar, just to name a few. At the heart of our culture and strategy is our Purpose – WE GROW WHAT MATTERS – which encapsulates our belief in collectively doing that little more to create a positive impact that matters. Visit our website at: www.rclfoods.com

As we continue to grow, we are seeking a skilled Van Sheet Controller to join our Finance Team in Pretoria West. The role will be reporting to the Financial Accountant.

Minimum Requirements

• Matric, Accounting qualification or relevant finance tertiary qualification
• Minimum 4 years’ experience in Van Sheet/Recon.
• Relevant experience on Syspro.

Duties & Responsibilities

Review daily processing & queries

• Ensure that paperwork is received from dispatch and depot gate sheet daily for processing.
• Ensure that driver changes are done on Syspro.
• Ensure all processing on Syspro is complete and accurate. Previous day quantity balancing = 0. All day-end reporting is complete, printed and filed.
• Review extra loads, short loads and corrections have supporting documentation and are duly authorized.
• Ensure driver recons, customers pricing and other reports for each driver are printed.
• Check driver shortages and notify the Distribution and Financial Manager of major unexplained shortages.
• Attend to driver queries and ensure the matters are resolved withing 48 hours.
• Ensure driver’s papers are signed, and filing is done daily.
• Follow up on free-stock documentation (POD) for completeness.
• Review the POD report to ensure PODs are returned.
• Review Capisol Portal and ensure that documents are linked / uploaded correctly.
• Review that workflows for driver adjustments are correct and supporting documents are complete.

Resolve all queries from Van Sheet Clerks

• Ensure the correct management/supervision of Van Sheet Clerks.
• Investigate any pricing issues and escalate to the Sales administrator for correction.
• Communicate with HOD and IT Department when required.

Van Sheet Processing

• Process all relevant documentation relating to the driver documentation if a subordinate is on leave or absent.
• Accurate and efficient capturing of information.
• Scan claims and PODs to the Capisol Portal.

Managing sub-ordinates

• Compile weekend and public holiday duty roster.
• Regular meetings (once a week) and one-on-one if required
• Training Van Sheet Clerks on Syspro processing and procedures.
• Performance Development Plan (PDP) discussions and reviews with Van sheet clerks
• Adhere to company disciplinary codes/ structures and take necessary steps when and if needed.

Ad hoc

• Ensure that all adhoc duties are performed to the satisfaction of the Financial Manager / Accountant .