Virtual Secretary to CEO (Remote Role) Full Time

Company Description Himalya International Ltd. is a diversified company operating in both domestic and international markets, with a focus on high-quality products and reliable service. The organization emphasizes efficiency, professionalism, and strong relationships with partners and stakeholders. Team members collaborate across functions and locations to support strategic business goals. The company values integrity, accountability, and continuous improvement in all operations. Joining Himalya International Ltd. offers the opportunity to support leadership in a dynamic and growth-oriented environment.

Role Description The Virtual Secretary to CEO is a part-time remote role responsible for providing comprehensive administrative and secretarial support to the Chief Executive Officer. Day-to-day tasks include managing calendars and schedules, arranging virtual meetings, organizing documents, and maintaining accurate records. The role also involves preparing correspondence, presentations, and reports, as well as handling email and phone communications on behalf of the CEO. The Virtual Secretary will coordinate with internal teams and external stakeholders, assist with company secretarial work as directed, and ensure timely follow-up on action items. This position requires a high level of discretion, attention to detail, and the ability to prioritize tasks in a fast-paced, remote environment.

Qualifications

• Strong clerical skills, including document preparation, data entry, record keeping, and file management.
• Excellent written and verbal communication skills, with the ability to interact professionally with internal and external stakeholders.
• Experience with company secretarial work or basic corporate documentation and compliance support is highly desirable.
• Proven executive administrative assistance capabilities, including calendar management, meeting coordination, and follow-up on tasks.
• Customer service mindset, with a focus on responsiveness, problem-solving, and maintaining positive relationships.
• Proficiency with common office and collaboration tools (e.g., email, spreadsheets, word processing, video conferencing platforms).
• High level of integrity, discretion, and ability to handle confidential information.
• Strong organizational and time management skills, with the ability to work independently in a remote setting.
• Prior experience supporting senior leadership or C-level executives is an advantage.
• Relevant diploma or degree in business administration, office management, or a related field is preferred but not mandatory with equivalent experience.