Executive-Facilities Administraton Full Time

Company Description

Bhanzu is the world’s largest online math learning platform, combining innovative teaching methods with modern technology to help students enhance their critical thinking and confidence in math. Headquartered in India, Bhanzu serves over 50,000 learners across 20+ countries, including the United States, United Kingdom, Middle East, Canada, Australia, and New Zealand. With a mission to make world-class education universally accessible, Bhanzu empowers learners to apply mathematics meaningfully to solve real-world problems. Our team of educators, creators, and innovators is dedicated to reshaping education and expanding into new learning experiences beyond math.

About the Role:

We are seeking a dynamic and resourceful Office / Facilities Admin Executive to manage the end-to-end operations of our EdTech startup’s 24/7 office environment.

In this fast-paced setup, the role goes beyond basic facilities management—it is about creating a safe, efficient, and collaborative workspace that supports round-the-clock business operations, high-growth teams, and frequent cross-functional activities.

Key Responsibilities

Office & Facility Operations (24/7 Environment)

• Ensure uninterrupted functioning of office facilities (workspace, internet, utilities, meeting rooms, cafeteria/pantry) across all shifts.
• Coordinate with housekeeping, security, and technical teams to maintain high workplace hygiene, security, and safety standards.
• Manage seating plans and space utilization to accommodate a rapidly expanding workforce.
• Oversee upkeep of access control, CCTV, biometric systems, and ensure operational compliance.
• Monitoring replenishment of office supplies (stationery and toiletry).
• Prepping the Studio for Ad- shoots. Escorting/Assistance to Actors and Technical team.

Vendor & Service Partner Management

Manage relationships and contracts with vendors including:

• Co-working space (housekeeping, security, AMC services)
• Catering, cafeteria, vending machine service providers.
• Visa consultants, travel management service providers.
• Logistics services (inward/outward for international and domestic services)
• Merchandise and other Ad-hoc requirement service providers

Employee Experience & Support

• Act as a POC (point of contact) for employees’ facility related queries, ensuring quick resolution and high satisfaction across shifts.
• Support onboarding/offboarding processes: Biometric access to floors, ID card issuance, seating allocation, asset handover/recovery and access provisioning.
• Organize employee welfare initiatives such as workplace wellness and disciplinary activities.
• Assist in planning and executing office events, workshops, and training programs, ensuring smooth logistics and facilities support.

Compliance, Safety & Documentation

• Ensure compliance with statutory, safety, and local government norms, including fire safety, labour regulations, and workplace safety standards.
• Maintain accurate records of facility assets, access logs, and expense reports.
• Generate periodic reports for management on space utilization, CAPEX & OPEX (accruals and actuals), and facility efficiency.
• Support audits in coordination with IT, Finance and Legal Teams (sometimes externals)

Required Skills & Qualifications

• Bachelor’s degree in commerce OR Diploma in Facilities Management or equivalent.
• 2–4 years of experience in facilities operations OR Office Administration preferably in startups or Tech environments.
• Strong multitasking ability to handle round-the-clock operations with KAIZEN initiatives.
• Excellent communication and interpersonal skills to coordinate with employees, vendors, and management.
• Working knowledge of MS Office / Google Workspace; familiarity with facility management tools is an advantage.
• Local resident preferred
• Flexibility to support night-shift and weekend operations when required.
• Language proficiency in English, Hindi and Kannada is mandate.
• Awareness of Government offices (Labour, Safety, E-Waste Management) and handling legal documentation is a plus.