Admin & Operations Executive Full Time

Company Description

CertifyMe is a leading SaaS provider specializing in digital credentialing and transcript management solutions, serving over 1,800 global brands. Our platform empowers educators, HR professionals, and institutions to generate secure digital certificates, documents, and badges that can be easily shared across more than 50 social media platforms. Through EduTranscript, CertifyMe simplifies transcript handling for higher education institutions, offering automated workflows, secure storage, and seamless integration with academic databases. By reducing manual processing, EduTranscript ensures the efficient, accurate, and compliant delivery of academic records to learners, institutions, and employers worldwide.

Role Description

This is a full-time on-site role based in Bengaluru for an Admin & Operations Executive. The role involves managing day-to-day administrative tasks, ensuring smooth operations, coordinating with teams and external stakeholders, and providing executive administrative assistance. The Admin & Operations Executive will also handle communication responsibilities, organise schedules, maintain records, and support other operational tasks to enhance organisational efficiency.

Compensation: ₹4.5L – ₹5L CTC

Location: Whitefield, Bangalore (Mon–Fri Office | Saturday WFH)

Experience: 1–4 years

Qualifications

• Proficiency in Executive Administrative Assistance and General Administration
• Strong Interpersonal Skills and Communication abilities
• Ability to work independently with attention to detail and multitasking skills
• Bachelor’s degree in HR, Finance, Business Administration, Management, or a related field
• Proficiency in Microsoft Office Suite and office software tools
• Experience in operations or administrative support in a startup environment is a plus
• Demonstrated ability to work collaboratively in a fast-paced, on-site environment
• Manage invoices, billing, collections, and payment follow-ups
• Work closely with founders on high-priority and ad-hoc tasks
• Step in across functions to solve operational gaps
• Take ownership of tasks beyond defined boundaries when required
• Manage contracts, documentation, and internal records
• Ensure smooth day-to-day operations of the team
• Assist with interview scheduling and coordination
• Support onboarding/offboarding processes
• Drive revenue recovery and ensure timely collections
• Track expenses, reimbursements, and basic bookkeeping
• Coordinate with CA/accountants for compliance (GST, TDS, etc.)
• Strong ownership mindset and ability to handle multiple tasks

We’re looking for someone who thrives in a fast-paced startup culture, brings a growth mindset, and is flexible with time and responsibilities when needed.