Recruitment Coordinator (On Contract) Full Time

As a Recruitment Coordinator at Booking Holdings India (Center of Excellence), you’ll be a key enabler of a seamless, high-impact recruiting experience. You’ll partner closely with recruiters, hiring managers, and external stakeholders to manage interview coordination, candidate communication, and recruitment logistics across multiple time zones.

This role calls for strong operational rigor, attention to detail, and a passion for delivering outstanding candidate and stakeholder experiences. You’ll play a critical role in supporting our Talent Acquisition efforts, while also contributing to process enhancements, employer brand initiatives, and recruitment events.

Key Responsibilities

• Manage end-to-end interview coordination including scheduling, logistics, communication with candidates, and interviewer support across time zones.
• Act as the primary point of contact for candidates and interviewers throughout the interview process, ensuring clarity and a high-touch experience.
• Ensure all candidate and interview-related information is tracked accurately across systems (e.g., iCIMS, Workday, Google Suite).
• Manage logistics for in-person and virtual interviews, including executive-level sessions and technical setups (Zoom, Skype, Lifesize, etc.).
• Partner with recruiters on job postings, initial screening, and process documentation when needed.
• Support employer branding initiatives and recruitment events (e.g., job fairs, meetups, diversity events) in coordination with the Events team.
• Actively contributes to enhancing talent acquisition and onboarding processes, driving team efficiency and ensuring a consistently exceptional candidate experience.
• Manages end-to-end candidate travel logistics for both domestic and international interviews, including visa documentation and reimbursement of expenses.
• Seamlessly manages multiple candidate schedules on a daily basis, including high-volume Sprint Days, ensuring all interviews are well-coordinated and executed with precision.
• Proactively identify opportunities to improve scheduling workflows, reduce bottlenecks, and streamline the candidate experience.
• Lead the complete offer management process & work in partnership with the recruitment team & HR Ops team.
• Work in conjunction with offered candidates to understand their perspective and take them along in pre-onboarding journey

Requirements/Experience

• 5+ years of proven experience in recruitment coordination or talent operations within dynamic, high-volume, and fast-paced environments.
• Strong organizational, prioritization, and multitasking skills with a high level of attention to detail.
• Proactive and solution-focused, with a strong sense of ownership and the initiative to drive operational excellence.
• Excellent verbal and written communication skills, able to craft professional messages and build rapport with candidates and internal stakeholders.
• Tech-savvy with experience using applicant tracking systems (e.g., iCIMS) and collaboration tools (Google Suite, Zoom).
• Resilient and adaptable; thrives in high-pressure situations and remains agile in the face of shifting priorities.
• Team player with a collaborative mindset, yet confident working independently.
• Strong understanding of the talent acquisition lifecycle and passion for delivering exceptional candidate experiences.
• Ability to manage sensitive information with discretion and maintain confidentiality.
• Possesses strong analytical skills with the ability to interpret data and apply insights to drive creative, effective solutions.
• Willingness to support occasional after-hours events as needed.
• Deep passion for talent acquisition and thrives in a collaborative, close-knit team environment.
• Self-assured, proactive, and energized by fast-paced, constantly evolving settings.
• Brings a positive, engaging presence to the workplace, with a great sense of fun and a contagious enthusiasm that uplifts the team.

What You Bring – Personality & Professional Presence

• Driven, energetic, and highly motivated, hands-on in execution while thinking strategically about talent.
• Exceptional communication skills with the ability to craft compelling conversations that capture and engage the interest of top talent.
• Highly articulate; adept at conveying complex ideas and engaging senior stakeholders with clarity, professionalism, and influence.
• Balances tenacity with emotional intelligence, knows when to persist and when to pivot.
• Self-assured, composed under pressure, and quick on their feet in dynamic situations.
• Naturally outgoing and personable; enjoys connecting with people from diverse backgrounds and functions.
• Curious by nature, with a genuine desire to learn, grow, and stay ahead of trends.
• Demonstrates executive presence and is confident in navigating interactions with senior leaders.
• Strong commercial awareness with a solid understanding of business models, performance metrics, and industry dynamics, able to draw insights and communicate them effectively with both internal and external stakeholders.

Pre-Employment Screening

If your application is successful, your personal data may be used for a pre-employment screening check by a third party as permitted by applicable law. Depending on the vacancy and applicable law, a pre-employment screening may include employment history, education and other information (such as media information) that may be necessary for determining your qualifications and suitability for the position.