Load Office Supervisor – HMD PT ( 82679200 ) Full Time NEW

Purpose of the Role – To efficiently manage inventory, overseeing warehouse operations, and ensure compliance with RIL’s safety standards. Also responsible for optimizing storage space, coordinate for dispatch processes, and implement safety protocols to maintain smooth warehouse operations.

Key Responsibilities -List of responsibilities attached to the role are documented below. These responsibilities are representative and the role holder is also responsible for any other job assigned by the superior authorities from time to time. This section in not intended to be an exhaustive listing of all activities done by the role holder. It should capture only the key responsibilities of the role

• Warehouse Operations –
• Facilitate seamless collaboration with the logistics team to optimize vehicle placements for the efficient dispatch of products.
• Conduct regular inspections of all installed equipment to ensure functionality and compliance with safety standards
• Facilitate coordination with the team to effectively allocate sufficient storage space ensuring streamlined organization of products within the warehouse.
• Ensure daily production receipts are accurately posted in SAP, EWM, WMS, and TAS after physical verification.
• Maintain standard cycle time for dispatch-related activities, utilizing automation and IT knowledge for product labeling, barcoding, RFID, scanners, etc.
• Maintain precise and up-to-date inventory records, following daily dispatch plans, and executing order processes in SAP, EWM, and WMS.
• Coordinate truck calls through SAP functions, ensuring correct sales order, material availability, and compliance with SOPs.
• Participate in audits, such as IMS audit and third-party audits, by sharing information, documentation, and compliance procedures
• Internal / External smooth movement coordination with contractor for deployment of vehicle & ensure VAP/SDP/EPs and deployment as per plan
• U interrupted Export / Import movement of Products align with business & Operation
• Any issue / breakdown in upstream side or downstream sideto be bring to notice of concern plant on real time basis
• Co-ordination with all stake holders for road & rail Rake movement
• SAP development for new movement
• Document retention as per guidelines
• Inventory Management –
• Perform physical inventory verification to ensure utmost product care and prevent any potential damages or losses during the process.
• Monitor and update inventory data in SAP’s extended warehouse management system to maintain accurate records and streamline operations.
• Prepare routine stock reports and daily stock positions, overseeing MRN and TRN processes, while efficiently supervising Truck Order Linking activities.
• Manage the Exports of Solids and Liquids, ensuring meticulous handling of physical removal and the self-sealing Process to maintain product integrity and safety.
• Monitor daily damages of Finished Product, maintaining records for preventive measures and reporting to relevant stakeholders.
• Workplace Safety & Environment –
• Adhere to workplace safety procedures, conduct risk assessments, and address equipment-related hazards promptly by notifying the maintenance team
• Oversee any fire, leak, spillage or safety incident which may potentially lead to injury or loss of production, and take appropriate action to mitigate such risks
• Review cases of any potential safety, fire and environmental issues/ hazards, identify root cause and take appropriate steps to mitigate any challenges
• Monitor contractor staff and truck drivers for unsafe acts/conditions, conducting safety audits and adhering to safety protocols.
• Track all compliance/ legal norms and documentations required from safety, fire and environmental point of view and ensure up to date filing of the same
• Participation in preparing standard operating procedure /work instruction, carry out job cycle checks, ensuring compliance of procedure
• carrying out Self variation per site plan /guidelines
• Active participation in site campaigns. identifying /reporting /correcting unsafe act /unsafe condition from area /Reporting near misses.
• Maintaining 5 S in office area and regular cleaning of warehouse loading area
• Self-safety checklist filling

Education Requirement :

• Necessary: – Bachelors Degree in Engineering/ Science (any stream) preferably Chemical/mechanical

Experience Requirement :

• Necessary: – 8-10 years of experience with preferred experience in petrochemicals and chemicals industry/warehouse house operation
• Desired:
• Understanding of petroleum products and its hazards
• Knowledge of safety procedures at Warehouse
• Exposure to Warehouse operations and maintenance
• Knowledge of Inventory control and Management
• Data reporting

Skills & Competencies :

B. Function-specific Competencies (Technical /Functional)

• Zero incident
• preload /post load checks of vehicles dumper /forklifts loaders /trucks 100 %
• Documentation error – zero

4 Weighbridge verification 100 %

• Cycle time as per AO target
• Contractor staff training and competency 100 %